Lead Unit Secretary Vanderbilt Wilson Co Hospital Lebanon

Vanderbilt University Medical Center•Lebanon, TN

About The Position

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: Physical Therapy Job Summary: JOB SUMMARY Assists the nursing staff and physicians with processing and implementing orders care for various patients within the facility. Reports directly to the charge nurse and Clinical Director of the unit. This position works in conjunction with other members of nursing service, ancillary services, physicians, patients, and families. It collaborates with various members of the healthcare team to ensure quality of care across the continuum. Requires the ability to be self-directed and quality focused. Interpersonal communication skills are a necessary function of this position. Shift Monday-Friday; 8am-4:30pm .

Requirements

Document Management (Novice): The use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.
Calendar Maintenance (Novice): The ability to prioritize and maintain a calendar or calendars of scheduled meetings or events. Able to accurately change or update a calendar with no scheduling conflicts.
Financial Processes (Fundamental Awareness): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Data Verification (Novice): The ability to verify data in an accurate manner.
Clerical/Administrative (Novice): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
Relevant Work Experience Experience Level: Less than 1 year
Education: High School Diploma or GED

Responsibilities

Oversee all aspects of general office coordination
Maintain office calendar to coordinate work flow and meetings
Maintain confidentiality in all aspects of client, staff, and agency information
Interact with clients, vendors, and visitors
Answer telephones and transfer to appropriate staff member
Open, sort, and distribute incoming correspondence, including faxes and email
Sign for and distribute UPS/FedEx or similarly delivered packages
Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing
File and retrieve organizational documents, records, and reports
Coordinate and maintain records for staff, office space, telephones, parking, company debit cards, and office keys
Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs
Set up and coordinate meetings and conferences
Prepare agendas and make arrangements for committee, Board or other meetings
Attend Board, committee meetings or other meetings as requested in order to record minutes. Compile, transcribe and distribute minutes of meetings as requested
Collect and maintain inventory of office equipment and supplies
Research, price, and purchase office furniture, equipment and supplies
Arrange for the repair and maintenance of office equipment
Support staff in assigned project-based work
Assists in special events, such as fundraising activities and the annual meeting
Other duties as assigned by the Director