Lead, Signature Events Producer

International Justice Mission • Washington, DC

277d • Hybrid

About The Position

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable. We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve. For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM's Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking an experienced Event Producer, to support our signature events. This role is responsible for the planning production and execution of high-impact donor events and other key gatherings that engage stakeholders, inspire action, and enhance IJM's mission. Working closely with internal teams and external vendors, the Event Producer will ensure seamless event execution that meets IJM's organizational goals. This position requires a detail oriented and adaptable demeanor, with the confidence to lead teams both internal and external and work collaboratively across departments to deliver excellence. This position is hybrid (onsite Tuesdays & Thursdays) in the Washington, DC area. It reports to the Director, Signature Events, North America and is only available for candidates with the right to work in the US.

Requirements

• 4+ years' experience planning and executing high-profile, single and multi-day, in-person events.
• Bachelor's degree required.
• High proficiency with Microsoft Office suite.
• High proficiency with Bizzabo event registration platform or similar software programs.
• Teamwork or other project planning software experience preferred.
• Ability to travel up to 15%.

Nice To Haves

• Strong stakeholder engagement across team functions & position levels, including leadership.
• Strong verbal and written communication.
• Eager commitment to IJM's Core Values: Christian, Professional and Bridge-Building.
• Strong preference for candidates located in DMV.

Responsibilities

• Facilitate event team meetings, including communications of decisions, action items, and ensuring follow-up.
• Manage internal communications to appropriate audiences and stakeholders.
• Prepare and help facilitate stakeholder briefings, including speaker/field briefings and leadership briefings as needed.
• Communicate professionally with all event stakeholders including internal, external and event audiences.
• Lead cross departmental communication to ensure proper alignment across teams.
• Develop and utilize project planning materials including budgets, timelines, trackers and production decks.
• Direct the development of registration pages or webforms to capture donor event data effectively & efficiently.
• Manage event(s) in Teamwork (project planning software) from end to end (i.e., project build out to ongoing task management through project close out).
• Manage event reporting to show progress v. goals and budget v. actuals and any post-event KPIs.
• Ensure identification of stakeholders' requirements and expectations for each event across departments.
• Collaborate cross-functionally with internal and external stakeholders.
• Support in the brainstorm and implementation of event concepts and themes.
• Prepare event budgets and process invoices.
• Initiate purchase orders, check requests, & honorariums.
• Research and book venues.
• Source, contract and manage external suppliers, caterers, staff, and entertainment.
• Utilize IJM registration platform to build event pages, promote event details and track ongoing registrations.
• Coordinate all logistical elements of the event.
• Manage set-up, tear-down, and clean-up operations.
• Ensure event compliance with insurance, legal, health, and safety obligations.
• Anticipate attendee needs and make preparations against potential risks.
• Develop post-event reports on the effectiveness of each event.
• Conduct post-event debriefs across each audience type (i.e. Stakeholders, producers, speakers, etc.).
• Schedule all event-related meetings.
• Approve project expenses.
• Registration reporting.

Benefits

• Comprehensive Medical/Dental/Vision benefits.
• Monthly commuter and parking benefits in the DC metro area.
• Retirement benefit options.
• Paid leave starting at 23 days.
• 12 holidays (plus early release the day prior).
• Daily, quarterly, and annual community spiritual formation.
• Robust staff care resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: Bachelor's degree