Lead Project Coordinator

Kimley-Horn • Orlando, FL

5d • Onsite

About The Position

Kimley-Horn's Lake Nona, Florida (FL) office is seeking an organized and proactive Senior Project Coordinator who is able to provide exempt-level administrative, operational, and strategic support a large, dynamic million engineering team that services a diverse set of clients both locally and across the country. The role will serve as the primary business-support resource for the senior engineering leader, ensuring seamless coordination across accounting, production, client engagement, and administrative functions. This is not a remote opportunity.

Requirements

• Bachelor’s degree in business administration preferred.
• Minimum 10 years of experience in office management or business operations, preferably supporting engineering, technical teams, or other professional services teams.
• Strong financial acumen and experience working with accounting teams on project budgets.
• Excellent organizational and multitasking abilities, with proven experience managing multiple projects and deadlines simultaneously.
• Exceptional interpersonal and communication skills, with the ability to interact effectively with senior leaders, clients, and cross-functional teams.
• High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), project management and scheduling software.
• Demonstrated discretion and professionalism in handling confidential information.
• Proactive, resourceful, and solution-oriented approach to problem-solving client, scheduling, and business challenges.
• Ability to anticipate needs and act with urgency and accuracy.
• Strong communication and team collaboration skills.
• Customer-focused mindset with a bias for action and a commitment to high-quality service.

Responsibilities

• Financial Project Oversight: Collaborate with the accounting team to monitor project budgets, ensure financial compliance, and maintain projects in good financial standing.
• Production Coordination: Work closely with the production team to forecast workload demands, plan project staffing, and ensure appropriate resource allocation.
• Project Tracking & Deadline Management: Oversee tracking of multiple projects, manage timelines, deliverables, and proactively communicate status updates to internal stakeholders and clients.
• Client Communication: Serve as a point of contact for client communications, schedule/coordinate meetings, and facilitate follow-ups as required.
• Senior Administrative Support: Keep the senior engineering leader organized by managing calendars, making travel arrangements, compiling and submitting expenses, prioritizing tasks, and handling confidential information with discretion.

Benefits

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees