Lead Grants Management Analyst (Pre Award) - Hybrid Onsite/Remote

Northwell•Manhasset, NY

7h•Hybrid

About The Position

The Lead Grants Management Analyst (Pre-Award) is responsible for providing comprehensive pre-award research administration support to investigators and administrators, ensuring the successful and timely preparation and submission of clinical research proposals to federal, state, foundation, and industry sponsors. This position serves as a trusted research administration professional within the Research Intelligence Office of Sponsored Research (OSR), delivering high-quality service in a fast-paced, deadline-driven environment. The incumbent will guide investigators, administrators, and staff through the proposal process, ensure compliance with institutional and sponsor requirements, support negotiation of select low-risk agreements, and collaborate with internal offices, including the Corporate and Foundation Giving Office, on related funding opportunities.

Requirements

Bachelor's Degree required, or equivalent combination of education and related experience.
5-7 years of relevant experience and progressive experience where team leadership was demonstrated, required.

Nice To Haves

4–6 years’ experience in pre-award administration or research support.
Demonstrated experience providing training or guidance to researchers and staff.
Customer service experience in a higher education, research, or nonprofit environment.
Experience preparing or reviewing budgets and proposals for federal, foundation, or industry sponsors.
Familiarity with systems such as Grants.gov, NIH ASSIST, NSF Research.gov, eRA Commons, Cayuse, or Huron.
Experience interpreting and applying sponsor, federal, and institutional policies.

Responsibilities

Provide pre-award administrative guidance and oversight to investigators and administrators seeking external funding.
Review proposals for accuracy and compliance with sponsor and institutional policies; coordinate required internal approvals.
Assist investigators with proposal development, budget preparation, and supporting documentation (e.g., Other Support, Current & Pending Support, biosketches).
Serve as institutional contact for sponsor submission systems (e.g., Grants.gov, NIH ASSIST, NSF Research.gov, eRA Commons).
Coordinate Just-in-Time requests, budget revisions, and pre-award compliance checks.
Manage cost-sharing commitments and ensure accurate documentation.
Facilitate proposal submissions to the appropriate entity in accordance with requirements.
Support the review and negotiation of low-risk agreements such as FDP subawards and unfunded research agreements.
Partner with OSR colleagues and institutional offices to ensure terms conform to policy and protect institutional interests.
Serve as a liaison with external sponsors for pre-award agreement-related matters.
Collaborate with Corporate and Foundation Giving and other partners to identify, promote and disseminate funding opportunities and engage the research community through outreach, briefings, and strategic communications, including website content and bulletins.
Provide direction, procedural training, and assistance to investigators and administrators on pre-award policies, procedures, processes, and sponsor requirements.
Participate in professional development activities, including sponsor webinars, conferences, and training opportunities, to remain current with evolving sponsor policies and systems.
Contribute to continuous improvement of OSR pre-award workflows, policies, tools, and systems (including Huron and other electronic research administration systems).
Assist in onboarding and mentoring new pre-award staff, as needed.
Participate actively in OSR team meetings and cross-unit collaborations to support coordinated research administration services.
Provide coverage and backup support to other OSR team members during high-volume periods, absences, or staff transitions.
Support OSR’s mission and service goals through collaboration and shared responsibility.
Provide guidance and coaching to junior pre-award staff or other OSR new hires.
Support onboarding and training of new pre-award team members by sharing knowledge of proposal development, sponsor systems, and institutional policies.
Serve as a mentor and resource to support development of compliance, problem-solving, and proposal preparation skills.
Assist leadership in identifying staff development needs and supporting succession planning within the pre-award team.
Lead or contribute to small initiatives or process improvement projects that involve mentoring other team members.
Leads the analysis, identification and preparation of new, non-competing/competing continuation grant applications and other progress reports.
Collaborates with stakeholders and departments to coordinate complex initiative applications and contract submissions; meets regularly with the leadership to review funding needs and potential funding opportunities.
Negotiates with funding agencies on behalf of the organization for research grants and contracts; informs investigators of current funding agency regulations and changes in administrative policy.
Makes investigators aware of support opportunities, and reviews proposals for feasibility and compliance with regulations; assists investigators in developing proposals for internal as well as external support.
Authorizes expenses on grants and contracts, below specified limits.
Audits clinical research projects for compliance with internal and external regulations and feasibility.
Compiles data for inclusion in and assists in the preparation of the Annual Report for External Support, published by the Office of Grants and Contracts.
Serves as staff to various committees.
Uses knowledge and skills to contribute to the development of functional objectives and principles to achieve goals in innovative ways. Problems addressed are of diverse scope and complexity ranging from moderate to substantial.
Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.