Remote Executive Administrative Assistant

Jobgether

2d • Remote

About The Position

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Lead Executive Assistant - Remote. In this role, you will be pivotal in providing high-level administrative support to the Global Head of Government Affairs. This position not only involves managing complex scheduling and travel arrangements but also requires exceptional communication skills to liaise with internal and external stakeholders. Your expertise will help streamline operations, enhance productivity, and ensure the executive is well-prepared for various engagements and meetings globally. Join us in making a significant impact in the healthcare sector.

Requirements

• Minimum of 8 years in an Executive support capacity.
• Proficiency in MS Office and experience with various administrative software.
• Strong verbal and written communication skills.
• Exceptional organizational and time management skills.
• Ability to build relationships with diverse stakeholders.
• Effective problem-solving and planning abilities.
• Interest in understanding global communications and protocols.
• Flexibility to work varied hours as required.
• Familiarity with standard office practices and procedures.

Responsibilities

• Schedule complex appointments and meetings across global time zones.
• Coordinate travel arrangements and manage expense reports.
• Monitor email and phone communications on behalf of the Executive.
• Organize and maintain documentation and digital files for efficiency.
• Prepare complex memos and correspondence.
• Summarize data for reports and prioritize issues for management.
• Support planning of international events and liaise with attendees.
• Attend corporate events to provide administrative support.
• Collaborate with other executive assistants for calendar coordination.
• Maintain meeting schedules and update as necessary.
• Participate in special projects as needed.
• Draft communications with local and global entities.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan.
• Life insurance and disability benefits.
• Paid time off and sick leave.
• Opportunities for professional growth and development.
• Collaborative and inclusive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees