Lead Assistant, Legal Support

Johnson & Johnson•New Brunswick, NJ

4d•$63,000 - $101,430•Hybrid

About The Position

We are searching for the best talent for a Lead Assistant, Legal Support to support our Global Innovative Medicine Business Development & Global External Innovation Legal team in New Brunswick, NJ. The foundation of the Lead Assistant, Legal Support role is to administratively support Johnson & Johnson's Global Innovative Medicine Business Development & Global External Innovation Legal Group. We are looking for someone who is passionate, energetic, and agile and who acts professionally while demonstrating a clear communication style. The selected candidate will anticipate the needs of the team they support, help them stay focused, resolve issues before they arise, and go the extra mile as needed. A successful person in this position will also partner with other leaders and their administration staff within the Global Legal Organization on various projects. This person must have solid organizational skills, be able to work successfully in a matrixed environment, and handle various duties with appropriate prioritization and an ability to problem solve and learn new skills effectively.

Requirements

A High School diploma or equivalent
A minimum of 5 years as an assistant supporting executives, their direct reports, and their teams
Proficiency in MS Office Suite: Outlook, Excel, Word, PowerPoint, and Teams
Proficiency in J&J Systems/Portals: Concur, AMEX Travel, Summit, AskGS, and IRIS
Global calendaring experience in a complex matrixed environment understanding time zone impacts to meetings and travel schedules
Strong verbal, written communication, interpersonal skills, and attention to detail
Excellent analytical, problem-solving, organizational and prioritization skills
Self-motivated and must possess the ability to work independently with minimal supervision
Flexibility to adjust to changing business environments to ensure an organized experience to internal and external teams
Proven ability to build and support strong, positive relationships with internal and external business partners
Display business and emotional intelligence
Demonstrate accountability for role responsibilities and actions
Maintain the highest standards of integrity

Nice To Haves

A Bachelor's degree
Project Management experience
MS Project
MS Forms
MS Visio
MS Copilot
Excel Pivot Tables
OneNote
SharePoint Home content management
eMarketplace experience

Responsibilities

Responsible for calendar management and coordinating schedules
Coordinate complex schedules and travel arrangements
Coordinate conference room scheduling and catering for larger meetings as needed
Submit and reconcile expense reports in Concur
Manage confidential business documentation: emails, correspondence, files, and documents with the highest level of professionalism
Assist in the preparation of high caliber presentation materials
Manage special projects and ad-hoc requests as needed
Be the face of the team when hosting team meetings or visitors while they are onsite
Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff
Provide backup for other Administrative Assistants and/or Global Legal Organization team members as needed

Benefits

Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation -120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year
Holiday pay, including Floating Holidays -13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave - 80 hours in a 52-week rolling period10 days
Volunteer Leave - 32 hours per calendar year
Military Spouse Time-Off - 80 hours per calendar year
For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits