LBNF Project Manager II (3-year term)

Fermilab-posted 17 days ago
Full-time • Mid Level
Onsite • Lead, SD
1,001-5,000 employees
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About the Role Fermilab is seeking an experienced Project Manager to support complex projects associated with designing specialized equipment or structures, or developing and testing information networks and financial systems. Reporting under general direction—with substantial latitude for independent decision-making—this role develops and manages multiple project efforts by establishing objectives, coordinating and monitoring activities, leading project staff, and ensuring all documentation, controls, and project plans are implemented effectively. This role spans multiple projects or major phases of larger efforts, involving moderately complex problems that require strong analytical judgment within defined procedures and practices. The Project Manager evaluates project conditions, determines appropriate action, and ensures alignment with DOE O413.3B, Fermilab project management standards, and overall mission objectives. What your day-to-day as a Project Manager at Fermilab will look like

  • Project Planning, Execution & Oversight Oversee, prioritize, and assign project work in the field. Evaluate work quality, quantity, and completeness, ensuring alignment with established procedures, plans, schedules, and best practices.
  • Determine project scope, requirements, and deliverables in collaboration with clients, customers, and stakeholders. Implement project plans to meet objectives and ensure integration of all project activities.
  • Utilize project management software (e.g., inEight or ProCore) to manage RFIs, submittals, change orders, and design updates. Develop agendas, chair project meetings, and lead project reviews.
  • Project Documentation, Requirements & DOE 413 Compliance Identify and maintain documentation requirements, ensuring all documentation is stored, organized, and available for future operations.
  • Develop, modify, or contribute to required project plans and documents, including (as applicable): Project Execution Plan Acquisition Strategy Project Management Plan Conceptual Design Report Project Data Sheets Hazard Analyses and Safety Analysis Reports Technical/Engineering Design Reports Earned Value Management System Description Value Engineering Plan / Document Risk Management Plan Quality Assurance Plan Construction Project Safety and Health Plan OMB Exhibit 300
  • Cost, Schedule & Resource Management Lead development of cost estimates and manage obligations to the approved budget profile. Monitor and manage actual project costs to remain within established baselines.
  • Develop and maintain schedules to ensure timely project completion. Determine work plans based on priorities, workforce availability, and other criteria; review plans and schedules with craft supervisors (primarily mechanical subcontractors).
  • Conduct negotiations to ensure fair and reasonable pricing for design changes, differing site conditions, schedule delays, and related issues. Obtain and maintain resources through internal negotiations and coordination with laboratory and collaboration management.
  • Coordination, Communication & Stakeholder Engagement Interface with site owners, trade coordinators, and project managers to develop daily, weekly, monthly, and long-term schedules.
  • Arrange internal and external project-level reviews to assess performance, identify risks, and recommend improvements. Enhance national and international project visibility by participating in reviews and collaboration activities.
  • Communicate project status to Senior Project Manager, Division/Section Managers, the Director’s Office, and funding entities. Prepare and deliver presentations or briefings on all aspects of assigned projects.
  • Negotiate, establish, and track MOUs and SOWs with participating institutions.
  • Risk, Quality, and Safety Monitor activities and resources to identify and mitigate risks. Implement or maintain quality assurance processes; recommend or take corrective action as needed.
  • Ensure all activities comply with environmental, health, and safety regulations and Fermilab policies.
  • Additional Responsibilities Manage, lead, and provide training on project resources and activities. Implement and execute the project change control process. Perform other duties as assigned. Abide by all ES&H requirements and Fermilab safety policies.
  • Minimum Required Education & Experience Bachelor’s degree in Construction Management, Engineering Management, Engineering, Computer Science, Physics, or Business Administration, plus 5 years of relevant experience, or an equivalent combination of education and experience.
  • Applicable Knowledge, Skills & Abilities Experience managing subcontracted mechanical construction, especially HVAC and plumbing.
  • Knowledge of chilled water systems, cooling towers, large air handlers, and related mechanical systems.
  • Strong understanding of project management principles and DOE Order 413 processes.
  • Ability to work effectively across multiple teams and disciplines.
  • Competence using project management tools such as inEight or ProCore.
  • Strong communication, negotiation, leadership, and documentation skills.
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