Law Department Document Specialist (LDDS) or LDDS Trainee (NY HELPS)

State of New York • New York, NY

400d • $35,177 - $50,884 • Remote

About The Position

The Law Department Document Specialist (LDDS) or LDDS Trainee position at the New York State Attorney General's Office involves supporting attorneys and investigative staff by producing legal documents necessary for judicial actions. The role requires effective collaboration with support staff across various bureaus and the ability to prioritize tasks to meet deadlines. This position is part of the NY HELPS program, allowing for non-competitive appointments, with the potential for future competitive status.

Requirements

• For LDDS: 18 months of experience supporting attorneys and producing legal documents.
• For LDDS Trainee 2: One year of experience supporting attorneys and producing legal documents.
• For LDDS Trainee 1: No minimum education or experience requirements, but must pass a keyboarding test.

Nice To Haves

• Experience in a legal environment.
• Familiarity with case management systems.

Responsibilities

• Open and close cases using NYMatters, docketing all necessary information.
• Enter and store documents on computer, and retrieve specific data for reports and case tracking systems.
• Create archives list for closed cases via the paper management system (PAM).
• Work with other bureaus and regional offices to ensure smooth transfer of files on appeal.
• Transfer pleadings served upon the Harlem Regional Office to State Counsel.
• Maintain logs and other records regarding document preparation.
• Cover the reception desk and manage phone duties.
• Answer, screen, and forward calls on constituent and case-related matters.
• Respond to inquiries from the public.
• Perform general office duties such as copying and faxing.
• Process, screen, and deliver incoming bureau mail.
• Prepare, stamp, and deliver outgoing mail.
• Perform other duties as assigned.

Benefits

• Paid vacation leave (13+ days per year)
• Sick leave
• Paid State holidays off
• Health insurance including vision & dental
• Entry into the NYS retirement (pension) system
• Education and training opportunities
• Eligibility for public student loan forgiveness
• Job stability with promotional opportunities
• Telecommuting options (up to two days per week)
• Alternative work schedules

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed