Launch Coordinator - IHP Death & Dying

World Learning • New York, NY

60d • Hybrid

About The Position

School for International Training seeks a Launch Coordinator for IHP Death & Dying: Perspectives, Practices, & Policies to be responsible for the development and delivery of a 10-12-day program launch where students will receive orientation and begin attending lectures and engaging in various program activities. The Launch Coordinator will develop experiential programming and curriculum, coordinate logistics of the program launch in an organized and timely manner, develop and manage a cost-effective budget prior to the start of the program launch, and maintain accurate expense records. This position is mostly part-time before and after the 10-12-day launch, but is full-time during the launch when students, staff, and faculty are on site.

Requirements

• Lived in New York City for at least 2 years.
• At least 4 years of professional experience relating to the themes of the program.
• Demonstrated experience and local knowledge of the launch location expressed through diverse relationships with an array of practitioners, academics, and/or activists.
• Demonstrated understanding of field-based, experiential, or popular education programs and pedagogy, with knowledge of study abroad preferred.
• An organized and detail-oriented demeanor with demonstrated experience in logistics coordination or event planning.
• Experience with budgeting and financial reporting.
• Articulate in use of oral and written English.
• Demonstrated support for diversity and inclusion.
• Excellent interpersonal and cross-cultural communication skills.
• Minimum education requirement: bachelor's degree, master's preferred.
• Minimum number of years of experience required: 4 years.
• Applicants must be authorized to work in the location where this position is offered: United States

Nice To Haves

• Master's or professional degree in the thematic area of the program or educational management preferred but not required.
• Equivalent education/experience can substitute for all required qualifications except where there are specific constraints noted, such as a license/certification/registration or eligibility requirements stipulated by a U.S. Government contract.

Responsibilities

• Work closely with the IHP Program Director (PD) to develop experiential programming and curriculum for the IHP program launch.
• Design a well-conceived schedule consisting of site visits, guest lectures, and field-based activities in the US launch city/region and actualize that schedule by confirming guest speakers, site visits, and other activities as agreed upon with the Program Director.
• Compose and compile the 'Launch Country Guide' a booklet that includes the program schedule, speaker backgrounds and site visit details, background articles related to educational activities, local sites of interest, and logistics of the launch city necessary to ensure student safety and well-being.
• Coordinate logistics of the program launch in an organized and timely manner.
• Pre-launch: secure accommodations for the students and faculty, reserve classroom space, plan for group meals by making restaurant reservations, arrange for group transportation, purchase instructional materials, prepare welcome packets, assist with optional activities, serve as a local expert and guide for questions about the area, etc.
• Ensure all students and faculty arrive at the airport in time for the official group flight.
• During launch: Must be available full-time to coordinate all logistics on site with students and IHP staff team and troubleshoot any unforeseen issues that arise.
• Work with the Program Director to develop an accurate and cost-effective budget prior to the start of the program launch.
• Coordinate program expenses and make payments to all guest speakers, host organizations, and vendors utilized during the program launch.
• Collect all receipts and pay stubs for all expenses incurred during the launch.
• Within two weeks of the end of the launch, complete expense reports that organize and compile all expenses and receipts in an organized manner according to World Learning financial policies and guidelines.
• Attend all educational activities during the program launch.
• Facilitate and lead debriefing sessions, group conversations, and reflection activities along with program staff designed to support the academic and learning objectives of the program launch.
• Conduct a final program evaluation at the end of the launch designed to draw feedback from students to be utilized in future programmatic planning.
• Work with the Program Director and SIT staff to ensure that any administrative and student issues associated with the launch are resolved.
• Take appropriate measures to protect the health and safety of students in partnership with SIT staff and provide health related support as needed.

Benefits

• World Learning provides a comprehensive and competitive benefits package that includes: medical, dental, vision, FSA/HRA, Life/AD&D, Short Term/Long Term Disability, EAP, Parking and Transit, 403 (b) retirement plan for full-time and eligibile part-time employees.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Industry: Educational Services
• Number of Employees: 1,001-5,000 employees