Laboratory Schools: Project Assistant IV

University Of Chicago Laboratory Schools • Chicago, IL

438d • $46,842 - $50,835

About The Position

The Project Assistant IV (PA IV) at the University of Chicago Laboratory Schools serves as the primary administrative support to the Director of Enrollment Management (DEM) and is the first point of contact for the admissions office. This role requires mastery of complex admissions and database systems, as well as the ability to manage a high volume of inquiries and applications. The PA IV is expected to maintain professionalism and kindness while providing support to applicants and internal stakeholders, ensuring smooth operations within the admissions process.

Requirements

• Bachelor's degree strongly preferred.
• Minimum two years relevant experience in a clerical or related field.
• Previous event and project support experience.
• Experience in a high-demand, executive-level environment.
• Experience in an office setting, preferably in a school admissions office.

Nice To Haves

• Ability to speak Spanish or another language.
• Familiarity with billing, budgets, and office procurement procedures.

Responsibilities

• Manages front-line interface with applicants, including inquiries and applications.
• Opens and closes the office, maintaining cleanliness and order.
• Maintains supply closet and ensures sufficient marketing materials for events.
• Becomes an expert in Lab's databases and assists in admissions processes.
• Independently conducts data searches and updates applicant files.
• Manages receipts, billing, and ordering for the office.
• Processes orders for scholarship students and manages food orders for events.
• Understands admissions policies and responds to applicant questions accurately.
• Maintains spreadsheets of events and schedules outreach.
• Attends admissions recruitment events outside of Lab as needed.
• Acts as the first face of the admissions office, greeting visitors.
• Supports event planning for admissions tours and presentations.

Benefits

• Health insurance
• Paid holidays
• Professional development opportunities
• Flexible scheduling
• Employee discount programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees