Laboratory Administrative Assistant

Oregon Health & Science University • Portland, OR

407d • $49,150 - $66,518

About The Position

The Laboratory Administrative Assistant at Oregon Health & Science University provides essential technical and administrative support primarily for Hatfield Labs and also for Pathology Lab Services. This role encompasses a variety of clerical and administrative tasks, including timekeeping, training, record maintenance, inventory management, and supply coordination, all aimed at supporting the laboratory management team and faculty.

Requirements

• Two years of general office or secretarial experience; OR an Associate's degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR a Bachelor's degree and one year of general office or secretarial experience; OR an equivalent combination of training and experience.
• Ability to follow written and oral instructions accurately.
• Ability to interact with a variety of clients including vendors, doctors, nurses, laboratory staff, and patients.

Nice To Haves

• High school diploma and at least two years of college lab science courses, plus one year of college math or computer courses.
• Two years of experience in a clinical laboratory including sample receipt and processing.

Responsibilities

• Prepare assigned correspondence and memos.
• Create and update mailing lists, phone lists, and laboratory procedures.
• Maintain the document control system for Lab Services.
• Record and distribute meeting minutes.
• Manage calendars and coordinate meetings for faculty, managers, and staff.
• Provide new employee orientation for Pathology new hires.
• Assist with inventory and ordering of supplies for the laboratory.
• Perform timekeeper duties for various lab sections.
• Create Kronos timekeeping reports for management.

Benefits

• Full-time position with competitive hourly wage.
• Opportunities for professional development and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED