Lab Planner

JLL • Mountain View, CA

7d • Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Summary The Lab Planner is responsible for the planning and design of laboratory facilities to ensure the safe, efficient, and effective use of space and resources. This role combines occupancy planning expertise—supporting long-term supply and demand planning and scenario development—with the technical execution required for critical lab environments. The Lab Planner will coordinate with lab managers/users, Real Estate Workplace Services (REWS), and vendors to provide supply/demand scenarios and ensure that all collateral, including test fits and engineering assessments, is available for hand-off to Project Management (construction) or MAC/Move teams, as required.

Requirements

• Bachelor's Degree required. Preferred majors include Interior Design, Architecture, or related fields.
• 5–7 years of related work experience in interior design, architecture, lab and/or space strategy, master planning, facilities management, or project management.
• Strategic Knowledge: Proficiency in Lab space planning, programming, and occupancy strategy.
• Technical Proficiency: Expert-level proficiency in AutoCAD, CAFM systems, and space data management solutions.
• Software Skills: Proficient with Google Workspace (Docs/Sheets/Slides) or Microsoft Office Suite, and project scheduling software (MS Projects or Smartsheet).
• Analytics: Intermediate spreadsheet skills (formulas; data tracking; pivot tables) and experience in analytics to create and compare space solutions.
• Systems & Design: Proficiency in AutoCAD and CAFM systems is required; BIM experience is a bonus.
• Communication: Excellent interpersonal, oral, and written communication skills with the ability to collaborate with a variety of stakeholders on a range of lab-related topics.
• Work Style: Organized, client-focused, accountable, and capable of working independently or as part of a team in a fast-paced environment.
• Customer Service: Proven record of providing excellent customer service.
• Agility: Ability to quickly pivot on project deliverables.
• This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

• Lab Infrastructure: An understanding of Mechanical, Electrical, Plumbing (MEP) systems and lab testing / critical environments is plus.
• Systems & Design: Proficiency in AutoCAD and CAFM systems is required; BIM experience is a bonus.

Responsibilities

• Strategic Planning & Portfolio Management Support the development of portfolio migration strategies and manage lab initiatives/re-stacks for one or more Product Areas.
• Analyze data to identify trends in lab space allocation and usage for optimization opportunities.
• Create and deliver Lab planning proposals outlining options, potential outcomes, benefits, and risks.
• Technical Design & Infrastructure Develop space layout options for critical lab environments, including scenario (block) plans, test fits, and adjacency considerations for client approval.
• Collaborate with the Labs Engineering team to assess power and HVAC infrastructure capacity, ensuring technical feasibility for new labs and relocations, and aligning infrastructure capabilities with project requirements.
• Create space and occupancy planning collateral.
• Ensure all space planning activities comply with local building codes, fire safety regulations, and accessibility standards.
• Operations, Standards & Collaboration Develop, maintain, and ensure the consistent use of planning standards, processes, and templates.
• Create and maintain project-specific lab binders and trackers for Lab initiatives.
• Conduct meetings, including taking minutes and tracking assigned deliverables.
• Ensure all space planning activities comply with Key Performance Indicators (KPI’s) and client satisfaction targets.
• Contribute to the maintenance of the lab infrastructure database and Adaptive Work records by providing timely updates.
• Collaborate with internal and external vendor partners, including Occupancy Planning, MAC/Moves, Delivery, IFM and Project Managers, as required.

Benefits

• Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
• Some of these benefits may include:
• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees