Lab/Planner Scheduler

JLL•San Diego, CA

1d•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We are seeking a detail-oriented Lab Planner/Scheduler to join our operations team supporting critical laboratory facilities. In this essential role, you will serve as the central coordinator for all routine maintenance activities, ensuring seamless laboratory operations through strategic planning and scheduling. You will optimize analytical instrumentation uptime, manage vendor relationships, and maximize technician workforce utilization while working closely with end users to minimize operational disruption. This position is vital to maintaining the high-performance standards our clients expect from their laboratory facilities and directly contributes to JLL's commitment to operational excellence in specialized facility management. What your day-to-day will look like:

Requirements

From 2 to 5 years of laboratory operations or maintenance coordination experience
High school diploma
Experience coordinating with external vendors and service providers, including managing service contracts
Proficiency with scheduling software and computerized maintenance management systems (CMMS)
Knowledge of analytical instrumentation (HPLC, GC-MS, spectroscopy, etc.) maintenance requirements and calibration principles

Nice To Haves

Bachelor's degree in Chemistry, Engineering, Laboratory Sciences, or related technical field
Hands-on experience with analytical instrumentation maintenance and calibration procedures
Project management or scheduling certification (PMP, CAPM, or similar)
Previous experience in vendor escort and safety coordination roles within laboratory environments
Understanding of preventive maintenance best practices and maintenance management software
Proficiency in Microsoft Office Suite, particularly advanced Excel skills for scheduling and reporting
Experience with laboratory safety protocols and regulatory compliance requirements
Familiarity with pharmaceutical or biotechnology laboratory operations
Experience working in client-facing facility management roles

Responsibilities

Plan and schedule vendor visits for analytical instrument preventive maintenance, coordinating with external service providers to optimize schedules and minimize laboratory disruption
Escort vendors during maintenance activities to ensure safety compliance and quality standards while managing vendor documentation, service reports, and maintenance records
Plan and schedule internal instrument and mechanical technicians for calibration activities across all laboratory areas, optimizing labor utilization through workload analysis
Work directly with laboratory end users to understand operational needs, resolve scheduling conflicts, and provide advance notice of planned maintenance activities
Balance routine maintenance requirements with backlog and emergency repair needs while monitoring maintenance costs and identifying optimization opportunities
Generate regular reports on maintenance performance and technician utilization, documenting delays or issues for continuous improvement
Coordinate availability of spare parts, consumables, and specialized tools required for maintenance activities