Lab Animal Transfer Coordinator

The University of Oklahoma • Norman, OK

34d

About The Position

Responsible for overseeing, coordinating, and documenting the movement of research animals between internal facilities and external institutions. This role ensures that all transfers comply with institutional policies, IACUC protocols, regulatory requirements, and health status standards. The Coordinator serves as the primary liaison among investigators, veterinary staff, animal care teams, and external partners to ensure safe, timely, and compliant animal transfers.

Requirements

• High School Diploma or GED, AND: 1 year of experience in laboratory animal facility operations, research animal management, or a related field.
• Valid State issued driver's license
• Knowledge of laboratory animal husbandry, biosecurity practices, and regulatory guidelines.
• Strong organizational and communication skills
• Ability to manage multiple concurrent tasks with accuracy and attention to detail.
• Ability to use data management and administrative software, including spreadsheets, reporting tools, and electronic record systems.
• Ability to interpret and follow complex regulatory requirements, institutional policies
• Ability to work independently and collaboratively within a multidisciplinary team.
• Ability to maintain professionalism and composure in a fast-paced environment with time-sensitive deadlines.
• Strong customer service orientation, supporting researchers and staff with clear guidance on transfer requirements.
• Proficiency in Microsoft Office and animal management systems

Nice To Haves

• 12 months administrative experience

Responsibilities

• Coordinate all laboratory animal imports, exports, and on-campus transfers, ensuring compliance with institutional and regulatory requirements.
• Manage end-to-end scheduling and logistics for incoming, outgoing, and internal animal movements.
• Communicate with veterinarians, facility managers, researchers, vendors, couriers, and external institutions to obtain health records, housing availability, colony health information, and shipment requirements.
• Review and verify all required documentation including purchase orders, health testing results, permits, etc. to determine transfer approval and maintain complete, accurate records.
• Track quarantine requirements, facility health statuses, exclusion lists, and vendor health criteria to ensure proper routing of animals.
• Ensure all transfers and shipments meet applicable federal, state, international, and institutional transport and animal welfare regulations.
• Prepare animals for shipment by assembling appropriate feed, bedding, hydrogel, and ensuring proper labeling and container compliance.
• Receive incoming animals, verify documentation, update electronic animal management systems, and deliver animals to the correct facility or housing location.
• Assist with health monitoring workflows associated with transferred animals.
• Resolve issues related to shipment delays, documentation discrepancies, or compliance concerns.
• Monitor email and other communication channels, responding to inquiries in a timely and professional manner
• Perform data entry and administrative tasks, including updating databases, maintaining accurate records, generating reports, and supporting documentation related to animal transfers and facility operations.
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees