Lab Admin Assistant
About The Position
Build What Matters Most—Families, Futures, and Your Career Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility , the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine. Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients , the lives we help bring into the world , and the culture of excellence we foster across our organization . We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine. Through our national network of premier fertility centers—including Shady Grove Fertility —we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started. Opportunity Overview We have an immediate opening for a Lab Admin Assistant to join our team at Shady Grove Fertility in Westshore, Florida . Schedule: Monday through Friday, from 7:00 AM to 4:00 PM This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day. How You’ll Contribute At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success.
Requirements
- High School Diploma or Higher
- Training is provided but clinical/research laboratory experience preferred
- Extreme attention to detail
- Microsoft Office Experience
- Excellent communication skills
Nice To Haves
- Bi-lingual (English/Spanish) preferred
Responsibilities
- Read and follow all policies and procedures in the laboratory manuals.
- Daily phone calls to communicate daily patient reports.
- Keep supply inventories within prescribed levels.
- Non-stock items require the laboratory director’s and/or technical supervisor’s signature.
- Perform daily entry of SART cycles as needed.
- Perform duties related to embryo and sperm transports. This will include all transports, both incoming and outgoing.
- Maintain SART data entry log accurately and transfer entries into the appropriate database file.
- Primarily involved in the day to day communication of the IVF and Andrology laboratories.
- Proficient at performing any and all standard communications in the laboratories.
- Responsible for insuring compliance with all CAP guidelines and regulations as it relates to SART.
- Primarily responsible for embryo donation including, but not limited to, documentation and communication with outside facilities and in-house documentation as it relates to embryo donation.
- Primarily responsible for scanning IVF lab files and documentation.
- Primarily responsible for Embryo Storage letters and documentation of payments received.
- The ability to receive and process payments.
- Maintain IVF filing system.
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Tuition assistance and professional development support
- Performance-based bonus opportunities
- Generous paid time off, paid holidays, and paid parental leave
- Life and disability benefits
- Fertility Discount Program
- Employee wellness and recognition programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
