Kitchen Office Assistant Manager

Four Seasons•Miami Beach, FL

2d•Onsite

About The Position

The Kitchen Administrator / Office Manager plays a key role in supporting the culinary department’s daily operations through administrative coordination, cost control, and interdepartmental communication. This role ensures accuracy in payroll and purchasing, maintains compliance with training and food safety standards, and serves as a liaison between the kitchen, front-of-house, and key support departments to ensure seamless execution and financial efficiency.

Requirements

Minimum 2–3 years’ experience in hospitality administration, purchasing, or culinary operations.
Strong knowledge of BirchStreet, Excel, and financial cost tracking preferred.
Excellent communication and organizational skills with attention to detail.
Proven ability to multitask and collaborate across departments.
Knowledge of food safety protocols and basic culinary terminology a plus.
Professional, discreet, and highly organized; able to manage confidential payroll and personnel data.

Responsibilities

Manage bi-weekly payroll submissions for all kitchen colleagues, ensuring accuracy and timely approvals.
Track labor reports, scheduling variances, and overtime to support cost control.
Presence at labour meetings
Maintain accurate employee rosters, contact lists, and administrative records.
Oversee food purchasing orders (POs) through BirchStreet to ensure compliance with budgeted costs and approved suppliers.
Reconcile invoices and support month-end food cost reporting in coordination with the Executive Chef and Purchasing.
Collaborate with the Food Buy program to track supplier performance, rebates, and price variances.
Act as liaison between Kitchen and FOH teams, supporting smooth communication for service flow, pickup charts, and menu updates.
Support the management of allergy control systems, ensuring accurate guest allergy information is communicated and documented.
Support the culinary leadership team in reviewing weekly food cost performance and identifying variances.
Ensure all administrative tasks related to purchasing, receiving, and inventory are aligned with company policy.
Provide support during audits and help maintain accurate file organization for all culinary administrative documents