KC-Central Supply/Medical Records Clerk

McCrite Plaza • Kansas City, KS

12d • Onsite

About The Position

The Medical Records Clerk’s primary function is to compile, process, and maintain medical records of residents. Order, stock, deliver, and maintain supplies.

Requirements

• Prior experience in a similar working environment is preferred, but not a requirement of the position.
• Experience in health care is desired.
• The successful candidate will have a poised, professional demeanor, and a positive attitude.
• They will be resourceful and have the ability to take the initiative in a changing workplace and adapt to varying requirements and needs.
• This position requires vaccination against COVID-19, as detailed in the Company’s Mandatory COVID-19 Vaccination Policy.

Responsibilities

• Assemble admission packets.
• Process records when a resident is admitted.
• Verify diagnoses and allergies with DON/ADON and/or other designated staff and record on admission record.
• Ensure that all information is complete on admission record; place admission record in medical record; notify DON/ADON and/or other designated staff member when documentation is incomplete.
• File medical records and review for completeness, accuracy, and compliance with state and federal regulations; within 24 – 48 hours initiate audit; complete form and follow-up with DON/ADON and/or other designated staff member within 72 hours.
• Retrieve resident medical records for physicians, other medical personnel, and facility staff.
• Protect the security of medical records to ensure confidentiality.
• Responsible for “thinning” of overflow from in-house records and filing in discharge record order.
• Audit transfer/discharge information to ensure accuracy and completeness.
• Release information to persons or agencies according to regulations.
• Assist with processing computer forms, nursing staff, and administrative staff as assigned.
• Ensure certifications and/or recertifications for Medicare residents are signed by attending physician.
• Purge files yearly and send to off-site location.
• Track physician visits and inform the DON/ADON weekly of residents who need to be seen for visits.
• Mail doctor orders and telephone orders for the campus.
• Complete chart audits as assigned by DON/ADON.
• Maintain supplies and paperwork for all units.
• Obtain monthly physician orders signatures.
• Collect paperwork and time corrections from North and South units and deliver to designated staff member daily.
• Comply with federal, state, and company policies, procedures, and regulations.
• Operate computers programmed with software needed to record, store, and analyze resident information; operate copy/fax/printer machines to send documents and produce documents.
• Must be able to work any shift as directed by the Administrator.
• Please refer to the Physical and Other Requirements section for abilities that are essential as they relate to the ability to do duties listed above.
• Ability to understand, observe, and enforce infection control proce­dures related to facility services.
• Ability to observe all facility safety policies and procedures.
• Ability to understand and recognize potential physical, chemical, and electrical hazards and take immediate corrective action as appropriate.
• Ability to understand and enforce the Exposure Control Plan as this position risks occupational exposure to blood borne patho­gens and other infectious material as an essential function of the job.
• Ability to safeguard the privacy of Residents’ health information.
• Ability to speak and read English, and follow oral and written directions.
• Ability to establish and maintain effective working relationships with the public, residents, and staff.
• Ability to use computers; the ability to use the designated facility computer system (or systems) at a proficient level.
• Ability to perform other related duties as directed by administration.
• Must attend staff meetings, in-service classes, and committee meetings as assigned or required.
• Ability to stand, stoop, crouch, kneel, balance, finger, grasp, push, pull, reach, or walk.
• Ability to lift objects from a lower to higher posi­tion or moving objects along a horizontal level but from position to position. This includes lifting and carrying weights up to 75 pounds.
• Ability to exert force upon an object in order to draw, drag or tug objects toward the source of the force in a sustained motion.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed