K-8 Program Assistant, Kauluhala Summer Academy

Kamehameha Schools•Kurtistown, HI

1d•Onsite

About The Position

The Kauluhala Summer Academy is seeking three (3) Summer Program Assistants to support their Elementary and Middle School programs. This role provides administrative and office support for the summer school program, including filing, phones, email, processing documents, assisting with budgeting and purchasing activities (such as for field trips and supplies), copying, distribution, data entry, and compiling various documents. The Program Assistant also participates in the student registration process, which involves registration, filling waitlists, mailouts, fee collection, and withdrawals. During the summer session, the incumbent serves as an office manager for an assigned unit.

Requirements

High school diploma or GED.
Minimum 2 years of related work experience.
Ability to manage multiple tasks and complex projects and meet competing deadlines
Ability to work in PC applications including word processing, spreadsheets, database, multimedia presentations, electronic mail and internet.
Strong written and verbal skills.
Ability to manage multiline phone system.
Excellent interpersonal skills to communicate effectively with various levels within and outside of KS to include administrators, faculty/staff, students, parents, vendors and to interact and work effectively with others in the Summer School program.
Ability to establish and maintain good relationships with various KS departments and divisions and work well within a team approach concept.
Ability to keep confidential information and data
Ability to work independently with little supervision, self motivated with the ability to take appropriate initiative, establish work priorities and balance competing priorities and deadlines.
Ability to work flexible hours.

Nice To Haves

Familiar with KS programs, policies and procedures
Knowledge of Hawaiian Culture (i.e. values, programs, etc.)

Responsibilities

Provides administrative and office support for the Summer School Program including but not limited to: handling routine correspondences, transmitting, faxing, copying, filing, distributing, data entry and organizing as needed.
Answers/directs phone calls assisting parents, students, counselors etc. with summer school attendance, questions, concerns and issues.
Works in collaboration with other KS departments (admission, client services, financial aide) to assist families through the summer school process.
Assist with the registration students in a short period of time to include but not limited to: registering students in classes, bus and lunch; filling waitlist, mailouts, fee collection, document collection, withdrawals, etc.
May include registration of new invitees who are required to attend summer school.
May serve as an office manager that assists the unit coordinator and assistant unit coordinator to ensure a safe, nurturing and stimulating learning environment in the unit.
Maintains daily logs of all incoming visitors and students, transportation changes, medical services, early releases, etc.
Maintains files, many confidential in nature that may include personnel, timesheets and attendance records for students and staff.
Assists with budgeting and purchasing activities that correlate to the unit needs (field trips, supplies, etc.)
Provides SMS and KS Connect support for the office to include but not limited to: running reports and rosters, finding student and parent demographic information, schedules, etc.
May be assigned to bus duty, terminal duty, recess supervision, monitoring of students, etc.
Responsible for an end of summer report to include all duties through-out employment.