Junior Project Coordinator

Impec Group•Santa Clara, CA

22h•Onsite

About The Position

Impec Group focuses on enhancing the human experience within the workspace, encompassing collective well-being, safety, and health. Our mission is to facilitate success within the workplace industry through Innovation, Integration, and Integrity, helping individuals thrive. We aspire to think bigger, bolder, and delve deeper into built-environment solutions. The Jr Project Coordinator will provide essential support for facilities-related initiatives including MAC (Moves, Adds, Changes) work orders, furniture installations, small project execution, and vendor coordination. This role ensures operational continuity and supports project delivery through effective documentation, procurement, communication, and provides administrative support to our Project Managers when needed. Position Jr Project Coordinator Part time engagement to start, can mature into full time schedule. Position requires on-site presence at Impec’s office and at client’s sites. Flexibility is essential.

Requirements

2+ years of experience in commercial project coordination, facilities management, or procurement
Strong organizational and communication skills
Proficiency in Microsoft Office Suite and project tracking tools (e.g., MS Project, Bluebeam, SAP, Ariba
Experience with vendor management and PO processing
Ability to work independently and collaboratively in a fast-paced environment

Nice To Haves

Ability to manage multiple workstreams with competing priorities
Experience supporting MAC work, furniture installs, and small-scale construction or fit up
Interest in growing into a Project Manager

Responsibilities

Project & Facilities Coordination Manage and track MAC work orders, ensuring timely execution.
Coordinate furniture installations and small project work across multiple sites.
Support site PMs with scheduling, logistics, and documentation, such as meeting minutes and schedules
Procurement & Vendor Management Issue and track purchase orders (POs) for project-related goods and services.
Liaise with vendors to ensure timely delivery, quality compliance, and scope alignment.
Maintain vendor records and assist in onboarding new suppliers as needed.
Administrative & Operational Support Prepare meeting agendas, take minutes, and follow up on action items.
Maintain project documentation with up-to-date status – schedules, budget trackers, meeting minutes Assist with budget tracking and invoice reconciliation
Process Improvement & Compliance Support continuous improvement by documenting workflows and identifying inefficiencies Ensure adherence to internal design standards