Junior Project Associate

Allegis Group•Hanover, MD

5h•Onsite

About The Position

Lead and manage the planning, construction, furniture installation, voice/data circuit and IT equipment installation for field and corporate office projects. Need to understand project scope, objectives, and the role of team members to effectively coordinate the team and outcome. Manage construction, architectural, furniture and facility maintenance vendors. Coordinates with internal partners for the implementation of office’s security, audio/video, and IT needs. The position impacts the organization by ensuring the readiness, functionality, and aesthetics of the field and corporate offices. This job is responsible for multiple projects and service request simultaneously as well as serves as a consultative partner to leadership therefore quick, adaptive, and creative thinking is a must.

Requirements

College degree or corporate real estate experience preferred
Previous experience in a service industry preferred
Corporate Real Estate knowledge preferred
Experience with projects in multiple functions and industries
Problem solving skills are vital as issues arise during the construction, planning and coordination process and must be addressed and resolved in a timely manner. To ensure timelines are met, the position requires consistent communication and coordination with others.
A high level of customer service must be always present to not only our customers but both internal and external vendors. All of which include field offices and corporate personnel, property managers, construction personnel, landlords and architects.
MS Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, AutoCAD experience preferred, MS Project.

Responsibilities

Responsible for ensuring multiple projects (corporate and field) and successfully completed on time and on budget.
Work with and oversee General Contractors, Landlords, Property Managers, Electricians, Architects, Signage Vendors, Facilities/Property Managers, and other associated trades throughout the build-out of multiple assigned projects.
Review floor plans, construction documents and track construction progress to ensure timely opening of field offices.
Maintain and update both field project and corporate campus status reports.
Maintain and update CAFM (computer aided facility management) software to reflect current conditions, occupancy levels, and floor plans.
Coordinate several new furniture orders, service requests, and installs with furniture vendor.
Maintain archived project files related to corporate projects
Lead project meetings and manage project teams.
Communicate project status with key stakeholders.
Plan and schedule meetings and give direction with multiple internal departments and external vendors.
Consult with and assist lease transaction team on FF&E (Furniture, Fixtures, and Equipment), cost analysis and project charters.
Regularly updates facility schedule and weekly project tracking reports to Manager
Responsible for capital improvements and budget for assigned corporate building(s)
Leverages facilities partners to ensure assigned corporate building(s) are properly maintained, which may require after hours work.
Responsible for tracking of project financial obligations.
Coordinate orders for furniture service. Ensures accuracy of quotes prior to Manager or Director sign-off.
8-10 trips a year (2-3 days a trip) and/or as needed.

Benefits

Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid Short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Transportation benefits
Employee Assistance Program
Tuition Assistance
Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)