Chinese-American Planning Council-posted about 2 hours ago
$67,000 - $69,000/Yr
Full-time • Entry Level
Onsite • New York, NY
501-1,000 employees

Reporting to the Senior Grants Manager, the Junior Grant Accountant will have similar responsibilities to the Grant Accountant, but with the expectation of more supervision and training and less complex contract assignments. Under the supervision of the Senior Grants Manager and guidance from the Senior Grant Accountants, the full-time Junior Grant Accountant supports the full grant and contract cycle for assigned programs. This includes preparation, revision, and organization of financial information in a way that provides an accurate and clear picture of the organization’s fiscal health in accordance with applicable financial regulations. Duties also include contract and invoice follow-up with funders, relevant accounts receivable, account reconciliation, and support for funder and annual audits. The Junior Grant Accountant also supports budget management by comparing budget with actuals regularly, interpreting these reports for program staff, and by preparing annual and ad hoc financial reports and statements.

  • Develop and maintain a portfolio of assigned government and foundation grants and contracts including a schedule of critical dates for contract renewals and program and/or budget modifications.
  • Prepare monthly and quarterly vouchers and financial reports required by governmental agencies and foundations.
  • Utilize government agencies submission portals (e.g. PASSport, NY State Financial System, and Payment Management System) to submit vouchers and reports.
  • Record revenue and accounts receivables (due from government) in the general ledger.
  • Monitor accounts receivable and follow-up with payors to expedite collection of funds owed.
  • Prepare aged- accounts receivable reports for and supporting schedules and analyses for management reports.
  • Work with funders to troubleshoot and solve issues with reimbursement claim and disallowance.
  • Perform grant closeout functions required by funders including reconciliations, financial status reports, final invoices, and balancing budgets.
  • Stay abreast of changes in funder’s invoicing and reporting requirements; attend funder’s training and informational as needed.
  • Manage the contracting process among various stakeholders to bring grants online, follow funder guidelines, budget preparation in collaboration with program staff and coordinating online/paper submissions.
  • Provide detailed monthly analysis of budget vs actual to properly manage the grants. And communicate timely with program staff regarding over/underspending of grants and initial budget modification when it is necessary.
  • Assist in the evaluation of agency compliance with contract and funder requirements and agency policies and procedures related to program compliance.
  • Participate fully in government funding audits.
  • Assist in the annual agencywide audit including Federal Single Audit and funder audit schedules preparation.
  • Assist in programmatic and funding allocations to all expenditures.
  • Coordinate activities between Payroll Management and General Accounting to make necessary adjustments in personnel allocations and OTPS allocations for contract billing/vouchering.
  • Assist in training new employees in post-award grant management on policies, procedures, and systems.
  • Performing other duties as assigned.
  • Bachelor’s degree in Accounting or relevant experience that demonstrates the desired skills and competencies.
  • Experience working with government agencies on the Federal, State and NYC level.
  • Experience with online database portals.
  • Analytic skills to evaluate budgets and communicate problems and solutions.
  • Strong oral, verbal, written communication, and documenting skills to convey information effectively.
  • Able to work cooperatively with all levels of employees, management, and external parties.
  • Able to prioritize, multi-task, and work in a fast-paced environment.
  • Able to take responsibility for all stages of grant reporting cycle.
  • Proficiency in Microsoft Office Suite, particularly Excel and Word, and willingness and aptitude to learn new computer programs as needed.
  • Accounting software – Financial Edge or others
  • Strong candidates may have transferrable experience and education different from what is itemized here. If you think you are a strong candidate but do not have the described education and experience, be sure to explain why you are a strong candidate in your cover letter. If you already have grant accounting experience, please look at our Grant Accountant posting.
  • CPC offers a competitive and comprehensive benefits package, including but not limited to generous paid time off (Holidays, sick days, personal days, and vacation days), Medical, Dental, Vision, Basic Life Insurance Coverage, Commuter Benefits, and a 403(b) Retirement Plan
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