Junior Administration Assistant

MAG Aerospace•Arlington, VA

6h•Onsite

About The Position

MAG Aerospace is hiring for a Junior Administration Assistant with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in Arlington, VA. This role provides high-level executive administrative support to senior leaders within the F-35 Joint Program Office (JPO). It requires individuals capable of working independently in a fast-paced, high-pressure environment, demonstrating exceptional communication skills, the ability to manage complex schedules, and experience working with senior leadership in Department of Defense (DoD) Headquarters. Professionalism, discretion, and attention to detail are critical, along with flexibility and adaptability to support the ever-changing needs of senior executives.

Requirements

At least three (3) years of experience working in a DoD Headquarters performing similar tasks.
Strong working knowledge of DoD operations and protocols.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
Outstanding written and verbal communication skills.
Proven ability to work independently with minimal supervision in a fast-paced environment.
Strong organizational and multitasking skills.
Familiarity with handling classified material and compliance with security regulations.
Active Secret clearance.
Bachelor's Degree

Nice To Haves

Five (5) years of experience supporting military senior leaders or civilian equivalent.
Strong familiarity with F-35 JPO mission objectives and priorities.
Demonstrated ability to manage and prioritize competing demands in a dynamic environment.

Responsibilities

Serve as a point of contact for senior executives, managing their schedules, appointments, and correspondence.
Coordinate and prepare meeting materials, briefings, and executive-level presentations using Microsoft Office products.
Organize and manage executive travel arrangements, including travel orders, vouchers, and expense reports, in accordance with DoD policies.
Act as a liaison Senior Level Support, senior leadership, internal teams, and external stakeholders to ensure seamless communication.
Maintain and track classified and unclassified documentation, ensuring adherence to DoD security protocols.
Support senior leaders with administrative requirements such as managing taskers, correspondence, and official reports.
Anticipate the needs of senior leaders to ensure smooth operations and efficient decision-making.
Perform additional duties as required to support F-35 JPO priorities.