Judicial Secretary - Worcester Probate & Family Court

Probate & Family Court Dept • Worcester, MA

416d • $55,129 - $55,129

About The Position

The Judicial Secretary position at the Worcester Probate & Family Court involves providing confidential legal and administrative support to one or more Trial Court Justices. This role is essential for ensuring the efficient operation of the court by managing various administrative tasks, transcribing legal documents, and maintaining records. The position is part of a series that allows for advancement based on experience and performance, with responsibilities increasing in complexity at higher levels.

Requirements

• High School diploma or equivalent and at least one year of further education in a secretarial or paralegal program, or equivalent experience.
• At least three years of prior secretarial experience, preferably in a legally related area.
• Knowledge of basic English, grammar, spelling, punctuation, and legal terminology.
• Skill in using personal computers and various software applications, especially Microsoft applications.
• Knowledge of court operations and procedures.
• Ability to type at an acceptable rate and use various office equipment.

Nice To Haves

• Experience in a legal environment is preferred.
• Familiarity with Trial Court fiscal policies and procedures.

Responsibilities

• Transcribes dictation of orders, memoranda, opinions, decisions, findings, directives, correspondence, and administrative reports.
• Types legal documents, decisions, and memoranda of law for law clerks and Justices, maintaining a database of such documents.
• Proofreads typed material for accuracy, punctuation, spelling, grammar, and legal citation.
• Screens visitors and telephone calls, answering inquiries or referring them to appropriate personnel.
• Operates office equipment including personal computers, typewriters, dictating equipment, photocopiers, calculators, and fax machines.
• Maintains the law library, office inventory, personal records, legal files, and calendars.
• Types complex documents and decisions using advanced word processing functions.
• Prepares payment vouchers and records documents in the Budgetary Control Register.
• Serves in a lead capacity, providing technical assistance to lower-level personnel.
• Makes travel and lodging arrangements and processes reimbursement vouchers.
• Provides research assistance as directed by the Justices.
• Composes correspondence for a Judge's review and signature.

Benefits

• Union position with collective bargaining agreement coverage.
• Potential for advancement within the job series.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED