Judicial Secretary 1 - Family Division

City of Philadelphia • Philadelphia, PA

15h • Onsite

About The Position

We are hiring a Judicial Secretary to serve as a personal staff secretary to a member of the judiciary in the Family Court Division of the First Judicial District of Pennsylvania. An important aspect of the work involves either taking dictation and transcribing from notes or transcribing from voice recordings onto a personal computer. Work assignments may vary based on an individual’s divisional assignment.
The Judicial Secretary is a confidential employee and serves at the discretion and pleasure of the judge.

Requirements

• High school diploma or equivalent.
• Three years of legal secretarial experience.
• Strong computer skills and ability to learn applicable software.
• Knowledge of the form and content of legal forms and documents.
• Knowledge of legal terminology and spelling.
• Ability to effectively communicate the English language both orally and in writing.
• Ability to make arithmetic computations, knowledge of punctuation and grammar.
• Knowledge of standard office practices and procedures.
• Knowledge of legal bibliography and methods of citing.
• Ability to type from rough draft or clear copy at the rate of 50 words per minute.
• Ability to secure and copy docket entries.
• Ability to independently compose replies to routine correspondence.
• Ability to establish and maintain effective working relationships with members of judiciary, attorneys, various court officials and the public.
• Successful completion of a criminal background investigation.
• Ability to perform the essential functions of the position.
• Must work in person (not remote).

Nice To Haves

• Family Court knowledge, preferred.

Responsibilities

• Takes and transcribes legal dictation.
• Types and arranges legal documents such as opinions, memoranda of law in prescribed format; copies and verifies citations and quotations.
• Maintains docket of legal cases in process
• Sets up and maintains legal case files.
• Notifies interested parties of record of time and place of pretrial conferences, negotiations, or discussions.
• Interviews callers, schedules/cancels appointments for judge, maintains calendar.
• Answers routine telephone inquiries; receives, opens, reviews, and distributes mail; composes routine replies to correspondence.
• Performs related work as required.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED