Judicial Case Processor I - Permanent Part-Time

State of Delaware•Dover, DE

About The Position

Summary Statement Nature and Scope: This is a Permanent Part-Time position that must work at least 25 hours per week, while not exceeding 29.75 hours per week. This is the entry level of case processing work learning the legal processes and procedures and performing the full range of processing activities of limited complexity. The position provides support to ensure the efficient operation of the Court Reporting Department. This position assists with maintaining records, managing correspondence, and supporting the Chief Court Reporter in research, data entry, and communication with Judicial Officers, staff, external agencies, and diverse clients. The applicant serves as a primary point of contact for inquiries and must demonstrate professionalism and strong customer service skills. Excellent written and verbal communication, attention to detail, and the ability to manage multiple priorities in a fast-paced environment is essential. This is a Career Ladder series. Incumbents underfilling as a Judicial Case Processor I will be considered for promotion to the Judicial Case Processor II after meeting the minimum qualifications and Judiciary's promotional standards.

Requirements

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Six months experience in record keeping.
Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Criminal background check: A satisfactory criminal background check is required as a condition of hire.
The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Responsibilities

Reviews legal/court documents for completeness, accuracy and compliance with applicable time limitations, costs and court procedures and determines appropriate procedural requirement for processing.
Prepares and issues a wide variety of court and legal documents.
Researches case files, records, databases and other sources of information to insure accuracy of case data and resolve discrepancies.
Enters information into manual or automated systems.
Prepares and maintains files and records insuring all required documents are included.
Provides information on court/unit procedures and event status to the public, judges, attorneys and litigants.
Attends hearings and proceedings to provide files, records and case information to judicial officer; records event disposition and administers oaths.
Assesses case filings to determine placement in case track/program or recommends referral to alternative case tracks.
Interprets and applies court rules, laws and procedural requirements for case events and caseflow management.
Monitors and coordinates case activity through multiple legal events and processes.
Tracks case events/status, anticipates case flow problems/causes for delay and initiates appropriate action to expedite cases effectively and efficiently including contacting participants to resolve issues that inhibit case flow.
Develops case management procedures for use by judge or team.
Advises judicial officers regarding various case events that ultimately lead to final case disposition.
Coordinates case activity and events with judicial officers, attorneys, law enforcement agencies and litigants.
Resolves technical case processing issues requiring research of case data and coordinating activities with other agencies and courts.
Researches case files, records and other sources of information to insure accuracy of case data, prepare and issue court documents and resolve discrepancies and issues related to caseflow.
Establishes and maintains contacts with the legal community, other agencies and courts/units, both externally and internally, to ensure case flow is expedited.
Enters case data into automated case management systems; prepares and maintains case files and records.