Judicial Assistant to Comm. Garfinkel

J.B. Hunt Transport Services, Inc.•Mesa, AZ

5d•$22 - $36

About The Position

Special Assignment Commissioner Monica Garfinkel seeks a Judicial Assistant who is a highly-skilled problem solver who can juggle competing priorities, demonstrate exceptional organization skills, and navigate sensitive issues with diplomacy all in support of the day-to-day activities of the Family Court department. The ideal candidate has excellent communication skills, attention to detail, a positive attitude, and a willingness to contribute to the overall success of the Judicial Branch. Special Assignment Commissioners are assigned a home-base assignment and are utilized to cover judges’ calendars when needed. The Special Assignment Commissioners and their staff regularly rotate to various locations throughout Maricopa County. Must be able to travel to any Superior Court for coverage assignments as directed by JA Supervisor, Superior Court Administrator or Superior Court Presiding Judge as dictated by needs of the department. These assignments will be of varied duration (i.e. from one week to several months).

Requirements

High School diploma or GED
Three (3) years of administrative experience OR Combined Education And Experience Qualifications: Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement. Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience. An equivalent combination of post-secondary education may substitute on a year-for-year basis.
Knowledge Of: Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents. Principles and processes for customer service standards and procedures.
Skill In: Verbally communicating with others to convey information effectively. Communicating effectively in writing as appropriate for the needs of the audience. The use of computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, and eFile., OneDrive, SharePoint Standard office equipment such as: multi-line telephone system, fax machine, and copier.
Ability To: Understand and follow quickly and accurately brief oral and written instructions. Make sound decisions in accordance with regulations, policies and procedures. Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Nice To Haves

Experience working in a court system, law office, or other legal setting.
Experience with court procedures, legal terminology, and the legal requirements for processing court documents.
Experience interacting with judges, commissioners, or attorneys.
Experience with Microsoft Teams and Go-To Meetings virtual platforms.

Responsibilities

Provides all administrative support to assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
Prepares, maintains, and revises daily court calendars, including: setting hearings/trial dates and processing motions.
Arranges for interpreters, court reporters, and special assignments as necessary.
Reviews case files for completeness; contacts interested parties for missing information.
Prepares information for Judge's or Commissioner's review prior to hearings.
Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
Assists in case flow management with daily input of hearing outcomes into the court database.
Handles a variety of requests, inquiries, and complaints from litigants, the public, lawyers, judges and other court personnel.
Provides administrative support for Court Administration, including providing coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.