Jr Executive Assistant

DYADlaw. P.C.-posted about 1 year ago
$45,760 - $45,760/Yr
Full-time • Entry Level
Vista, CA
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The Junior Executive Assistant at DYADlaw, P.C. is a proactive and detail-oriented role designed to support the Executive Assistant in managing the office of the CEO and senior leadership. This position offers an excellent opportunity to develop administrative skills while gaining insight into executive operations. The Junior Executive Assistant will handle scheduling, administrative tasks, communications, and various ad-hoc projects to ensure efficient workflow and support the team's growth and productivity.

  • Support the EA in daily operations by coordinating calendars, reviewing agendas, and organizing documents.
  • Assist with scheduling meetings, appointments, and travel itineraries for team members, including making reservations and purchasing tickets.
  • Draft, proofread, and send communications on behalf of the EA and executive team, maintaining professionalism in all interactions.
  • Prepare, edit, and organize documents, presentations, and reports; assist with data entry and record-keeping.
  • Help prepare meeting agendas, review notes, and manage follow-up tasks to ensure action items are tracked and completed.
  • Assist with planning and logistics for company events, meetings, and retreats, including coordinating with vendors and preparing materials.
  • Participate in special projects as assigned by the EA, managing timelines and following up on deliverables.
  • Organize and maintain digital files, ensuring easy access to important documents and records.
  • Monitor inventory and assist with approving office supply orders, managing resources to support smooth daily operations.
  • Spanish - both written and spoken is essential as most communications and daily correspondence is in Spanish.
  • Previous experience as an administrative assistant, preferably in a legal setting, is desirable.
  • Excellent communication and interpersonal skills to interact effectively with staff and clients.
  • Strong organizational and time-management abilities to manage multiple tasks efficiently.
  • Proficiency in email management and calendar software (Gmail and Google Calendar).
  • Familiarity with immigration legal terminology and basic immigration procedures is an advantage.
  • High level of integrity and ability to handle confidential and sensitive information appropriately.
  • Familiarity with immigration legal terminology and basic immigration procedures is an advantage.
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