Journal Production Coordinator

American Public Health Association

1d•Hybrid

About The Position

Perform the following functions for the American Journal of Public Health: Monitor the submission and peer review processes, ensuring manuscripts are processed in a timely fashion, and assists authors, Editorial staff, and peer reviewers with any problems. Monitor the Journal production workflow from upload of final versions through copyediting, proofreading, composition, online posting, and finalization, and assists authors, Editorial staff, and Production staff with any problems. Coordinate with staff, freelancers, and authors to ensure timely and efficient publication of the Journal. Provide administrative support for the production department as needed. Assist the set-up and coordination of Spring and Fall in-person Editorial Board meetings; takes meeting minutes.

Requirements

Bachelor’s degree in English, journalism, or related field.
One year of experience in proofreading and copyediting or publications, knowledge of periodical production, manuscript tracking systems, and AMA style desirable.
Must have excellent written and oral communication skills, good computer skills, strong organizational ability, and sharp eye for detail.
Must be flexible, reliable, and hard working.
Physical Requirements: Travel to the Annual Meeting is required with other occasional travel possible.
Must be able to work occasional evening and weekend work as job duties or projects require it.
Requires occasional lifting and moving to 25 lbs.

Responsibilities

Submission/Peer Review Process: Oversee the submission and peer review process, assisting the Editor-in-Chief, Associate Editors, authors, and peer reviewers with access and procedural problems.
Provide support for authors, peer reviewers, and Associate Editors to ensure timely completion of peer reviews, troubleshooting delays as needed and ensuring manuscripts are compliant with AJPH requirements.
Production Process: Initiate production and ensures final version manuscript files are compliant with AJPH format requirements (references, tables, figures, blinded material), answering author queries and resolving potential problems as needed.
Check final version manuscripts for missing or incorrect elements and ensures that complete and correct files are sent for preliminary edit.
Other Tasks: Review, edit, and update AJPH and APHA Web pages and production-related e-mail templates as needed.
Assist APHA members with access to AJPH content and use of the AJPH website, referring members to APHA Membership when necessary.
Maintain the integrity of the AJPH submission system database—updating user records, merging duplicate records, removing defunct accounts, flagging and removing reviewer accounts when necessary.
Coordinate delivery of complimentary PDFs of articles to published authors.
Work with Deputy Director of Publications to ensure timely revision of contracts and payments to editors and reviews vendor contracts for renewal dates.
Arranges travel, room accommodations, conference tolls, meal functions, meeting notices, agendas, and supporting materials for AJPH Editorial Board Spring and Fall meetings in coordination with the meetings department, APHA travel agency, and Accounting department.
Other duties/projects as assigned by the Director of Publications or Deputy Director of Publications.