IT Specialist

OneLegacy Brand•Azusa, CA

5d•Onsite

About The Position

At OneLegacy, every moment counts. As the nation's largest organ, eye, and tissue recovery organization, we are dedicated to saving lives and sharing hope . Guided by our values of integrity, compassion, stewardship, diversity and inclusion, urgency, innovation and excellence, and collaboration , our team works tirelessly to honor every gift of donation. This is more than a job; it’s an opportunity to make a profound impact on countless lives.

Requirements

Strong vendor negotiation, procurement, and cost management skills.
Proficiency in invoice management, purchase order systems, and financial documentation.
Excellent organizational and analytical skills, with the ability to manage multiple priorities.
Proficient in Microsoft Office Suite.
Strong interpersonal and communication skills for collaboration with vendors, finance, and internal stakeholders.
Proactive problem solver who can independently identify and implement process improvements.
Ability to work in a fast-paced environment and adapt to shifting priorities.
Bachelor’s degree (BS) in Business, Finance, Supply Chain, or related field preferred.
Minimum 2 years of experience in procurement, vendor management, purchasing, or finance support.
Experience in managing invoices, renewals, and vendor negotiations required.
Proficient knowledge in MS Excel, Word, PowerPoint, Internet Explorer, Microsoft Windows, and Snag It programs.
OneLegacy requires employees to maintain a current California driver’s license and current vehicle insurance based on California minimum insurance coverage standards.
Reliable automotive transportation required.

Nice To Haves

Exposure to healthcare, EMR system, or IT asset management is a plus, but not required.

Responsibilities

Manage IT purchasing requests, including procurement of hardware, software, and office/facility supplies.
Track and process all IT and departmental renewals to ensure continuity of services.
Negotiate with vendors to secure good pricing, discounts, and contract terms, generating cost savings.
Maintain and oversee expense reports across multiple departments (IT, facilities, office administration, etc.).
Conduct monthly credit card reconciliation meetings to accelerate approval processes.
Resolve vendor disputes and secure refunds/credits as needed.
Collaborate with Finance to ensure accurate and timely submission of invoices, purchase orders, and supporting documentation.
Manage software asset inventory to track IT renewals and costs using systems such as ITSM.
Maintain accurate records of all invoices, purchase orders, and vendor agreements.
Assist with the creation and maintenance of EMR accounts across multiple hospital systems.
Track and prepare EMR account batch submissions for timely provisioning.
Document EMR-related workflows and support staff responsiveness tracking.
Collaborate with clinical and IT staff to resolve access issues and ensure compliance with hospital requirements.
Coordinate follow-ups on pending items and escalate to leadership as needed
Dedicated to the mission of OneLegacy and serving its Donor Families.
Maintain a neat and organized workstation and environment.
Attend department meetings and participate on committees as needed.
Pursue professional growth and development through training and continuing education.
Handle confidential donor, hospital, and vendor information with discretion and integrity.

Benefits

Medical/Dental/Vision Plans –Employer pays 90% of premium cost for employee and their dependents
19 days of PTO
2 Floating Holidays
10 Holidays
Life Insurance
Supplemental Life Insurance
Wellness Plans
Employee Assistance Program
Pet Insurance
Gym Onsite
Mileage Reimbursement to applicable positions
Tuition Reimbursement
Employee Referral Program
403b Retirement Plan with an annual discretionary 8% Employer contribution
School Loan Forgiveness