IT Project Administrator

Enterprise Rent-A-Car-posted 7 months ago
Full-time • Entry Level
Remote • Saint Louis, MO
Rental and Leasing Services
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Enterprise Mobility is the world's largest car rental operator and an industry leader in mobility and technology. We're one of the top global travel companies, ranking ahead of many airlines and most cruise lines and hotels. And no matter what transportation challenges our customers face, we have an innovative solution. We operate the Enterprise Rent-A-Car National Car Rental and Alamo Rent A Car brands via more than 10,000 fully staffed neighborhood and airport offices, including franchisee branches, in over 90 countries and territories. Through this robust global network, we operate a fleet of over 2.3 million vehicles and provide a comprehensive portfolio of transportation solutions, including car rental, carsharing, vanpooling, car sales, truck rental, vehicle-subscription and affiliated fleet management services. As a total mobility provider, we serve the needs of a wide variety of customers, businesses, government agencies and organizations every day. At the center of it all, our dedicated IT teams innovate, design and develop the technology that is redefining how customers rent, buy and share vehicles from our family of brands. Here, you will be part of a diverse and talented team that creates and delivers powerful technology solutions for our customers and employees across the world with the resources and support to develop in a variety of career paths. As an Enterprise Mobility team member, we offer an excellent package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, work from home opportunities, paid time off, and organizational growth potential. This position is eligible for a hybrid work schedule, which includes the ability to work from home, while also requiring to be in person as needed at our Lakeside and/or Clayton Corporate HQ campus locations in St. Louis, Missouri.

  • Applies project management tools and methodologies to support the coordination of project plans and delivery.
  • Schedules appointments, coordinates meetings/schedules, and assists with executive level communications between the Portfolio Management Office and project sponsors/stakeholders.
  • Prepares agendas, captures and distributes accurate meeting notes and action items, and ensures timely follow-up.
  • Manages project documentation such as schedules, deliverables, meeting materials, and post-project reviews.
  • Demonstrates a foundational understanding of project and program management processes, including resource allocation, scope, risk, and change control.
  • Prepares professional emails, presentations, reports, and manuals, and maintains organized documentation through tools like SharePoint.
  • Compiles reports, conducts basic data analysis, and responds to ad hoc information requests.
  • Coordinates logistics for meetings—managing facilities, A/V needs, and catering.
  • Provides support for copying, document preparation, and basic accounting functions such as expense tracking, invoice processing, and purchase order assistance.
  • Identifies and implements process improvements that enhance efficiency and service quality.
  • Must be presently authorized to work in the U.S. without a requirement for work authorization sponsorship by our company for this position now or in the future.
  • Must reside in St. Louis, Missouri, or immediate surrounding area.
  • Must reside in the United States (does not include Alaska or Hawaii).
  • Must be able to work a schedule within U.S. Central Standard Time core business hours.
  • Must be committed to incorporating security into all decisions and daily job responsibilities.
  • Must have 1 year of related experience.
  • Must have the ability to accurately maintain department documents and SharePoint content.
  • Must have experience scheduling, organizing and supporting meetings (including executive-level), including agendas, notes, and follow-ups.
  • Must maintain project documentation: schedules, deliverables, meeting materials, and reviews.
  • Demonstrated experience using MS Project to develop, manage, and track project schedules, ensuring alignment with timelines, dependencies, and resource allocation.
  • Knowledge of Jira and Confluence for project tracking, collaboration, and documentation in Agile and cross-functional team environments.
  • Ability to develop, manage, and monitor project or departmental budgets, including forecasting, variance analysis, and cost control to ensure financial accountability.
  • Market-competitive pay
  • Comprehensive healthcare packages
  • 401k matching & profit sharing
  • Schedule flexibility
  • Work from home opportunities
  • Paid time off
  • Organizational growth potential
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