IT Portfolio Manager

Bi-State Development Agency of the Missouri-Illinois Metropolitan District•St. Louis, MO

4d•Onsite

About The Position

The IT Portfolio Manager oversees the planning, tracking, and governance of all enterprise technology projects to ensure timely delivery, clear communication, and adherence to established processes. Acting on behalf of the Vice President and Chief Information Officer, this role coordinates with IT leadership, vendors, and stakeholders to support project oversight, audits, budgets, and portfolio reporting. The position plays a critical role in maintaining operational discipline across IT initiatives, enabling leadership to focus on strategic priorities and solution delivery.

Requirements

Knowledge of information technology project coordination, portfolio governance, audit and compliance requirements, and IT departmental operations.
Knowledge of budget tracking, financial reporting, forecasting, and variance analysis.
Advanced proficiency with Microsoft Office applications, including SharePoint content management and administration.
Project coordination or operational support experience in an information technology or enterprise environment.
Skill in maintaining accurate project trackers, dashboards, status reports, and supporting documentation.
Skill in planning, facilitating, documenting, and following up on meetings, including tracking action items and decisions.
Skill in clear, professional written and verbal communication with both technical and non‑technical audiences.
Skill in coordinating work across multiple business units, vendors, consultants, and external stakeholders.
Skill in preparing executive‑level summaries, reports, dashboards, and presentations.
Ability to work independently, prioritize competing demands, and meet time‑sensitive deadlines.
Ability to maintain a high level of accuracy, attention to detail, and consistent follow‑through.
Ability to manage confidential information and consistently apply departmental processes, standards, and governance requirements.
Minimum of (3) three years of project management experience; experience working in a public-sector, transportation, infrastructure, or complex organizational environment preferred.
Minimum High School or GED Preferred 4 Year / Bachelors Degree Business administration or related field.

Nice To Haves

Project Management Professional (PMP) certification preferred.

Responsibilities

Maintains accurate, reliable, and actionable project trackers, dashboards, and status reports across the IT portfolio.
Oversees IT Operations, Operational Technology (OT) infrastructure, and Data Architecture projects, ensuring timely status updates and documentation.
Prioritizes and actively monitors time‑sensitive and high‑impact initiatives.
Identifies and escalates scope changes, priority shifts, risks, issues, and dependencies proactively.
Facilitates user acceptance testing and escalates project roadblocks requiring leadership attention.
Provides project, program, and performance tracking, monitoring, and follow‑up.
Prepares agendas, materials, minutes, action items, and ensures consistent follow‑through.
Documents and communicates decisions, risks, and next steps clearly to stakeholders.
Coordinates communication among IT, business units, vendors, consultants, contractors, regulatory bodies, and external stakeholders.
Works effectively with diverse internal departments, including Operations, Finance, Safety, Public Affairs, Planning, Multimodal, and Organizational Effectiveness.
Supports the CIO and IT leadership by reducing coordination overhead and improving execution across the IT portfolio.
Prepares executive‑ready, decision‑focused status reports and compiles updates for quarterly town halls.
Plans and manages annual IT Disaster Recovery drills and cybersecurity tabletop exercises; documents gaps and maintains related procedures.
Tracks, monitors, and ensures timely closure of IT audit corrective action plans (CAPs); maintains complete audit documentation.
Tracks IT capital and operating budgets, providing actual‑versus‑budget analysis, forecasts, and leadership visibility into variances.
Coordinates tracking and closeout of IT capital projects and grants.
Manages and maintains the IT SharePoint environment, ensuring project artifacts, policies, procedures, and documentation are properly stored, versioned, and accessible.
Creates and maintains IT communication sites and posts departmental updates.
Maintains the agency’s software catalog, IT vendor and contact lists, system inventory, and website domains; monitors renewals.
Reviews invoices for accuracy and ensures timely payment; works independently to support smooth daily IT operations and assists the CIO in communicating IT policies and procedures.

Benefits

Join a company committed to making a positive impact in the community
Receive a competitive salary
Enjoy comprehensive medical, prescription, dental, and vision coverage starting on your first day
Earn 4 weeks of paid time off (PTO) each year
Take advantage of 10 paid holidays annually — plus a floating holiday to celebrate your birthday
Contribute to our company-sponsored 401(k) retirement plan
Access supplemental benefits through Unum, including off-the-job accident, critical illness, whole life, and hospital indemnity insurance
Participate in our wellness program, which includes free health screenings
Use our Employee Assistance Program (EAP) for confidential support and resources
Bi-State Development is an eligible employer for the Public Service Loan Forgiveness (PSLF) program
Get exclusive gym discounts at Club Fitness, The Edge Fitness Clubs, and OneLife Fitness at Ballpark Village
Work out anytime at one of our nine onsite gyms, available 24/7
Enjoy free MetroLink and MetroBus access
Save with discounted cell phone plans
Let us support your well-being and professional growth while making a difference!