IT Events and Programs Specialist

University of Tulsa•Tulsa, OK

10d

About The Position

Coordinates and manages the technical and informational aspects of events and programming at Gilcrease Museum. Bridges IT systems and event delivery to ensure seamless, engaging experiences for internal and external audiences.

Requirements

Proficiency in setting up AV systems.
Familiar with event software.
Strong project and vendor management abilities.
Excellent communication and organizational skills.
Ability to multitask and troubleshoot under pressure.
Bachelor’s degree in information technology, Event Management, Museum Studies, or related field.
2+ years in event coordination, preferably within a museum, cultural institution, or educational setting.
Strong IT background, particularly in audiovisual systems, event platforms, and basic network infrastructure.

Responsibilities

Partner with Learning & Community Engagement, curators, and external vendors to design and implement tech-enhanced programs, workshops, seminars, and lectures.
Ensure all audiovisual (AV), streaming, and interactive technologies are set up, tested, and operational before and during each event.
Manage event logistics: venue setup, scheduling, registration systems, IT support, and digital materials.
Coordinate AV needs, troubleshoot onsite tech issues, liaise with vendors and IT service providers.
Collaborate to develop program content and materials that incorporate digital tools.
Collect performance data (attendance figures, engagement metrics), analyze results, and report findings to stakeholders.
Provide Level 1/2 technical support for events: diagnostics, troubleshooting, on-site response.
Maintain documentation for event technology—including setup guides, troubleshooting logs, and vendor contacts.
Act as primary contact for internal teams and external partners regarding technology use at events.
Support marketing and communications with digital assets.