IT-Asset Administrator

Primary Residential Careers•Salt Lake City, UT

About The Position

The purpose of this position is to work closely with the Accounting, Business Development and IT departments to evaluate all new as well as existing branches are supplied with the IT Equipment required to operate and function in the most efficient manner. Work involves detailed duties in the requisition and purchasing of supplies and equipment. This position will perform procurement activities requiring advanced knowledge of procurement policies and practices, which may include preparing specifications, assisting with contract review, and preparing significant and large purchase orders.

Requirements

Proven experience in procurement administration, supporting purchasing, vendor management, and procurement processes
Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
Aptitude in decision-making and working with numbers
Strong project management, team building, and organizational development experience
Strong communication, analytical, and problem-solving skills
Excellent writing and editing skills
Ability to effectively and professionally handle difficult situations that may arise when working with branches/divisions
Ability to multi-task
Extraordinary attention to detail
Ability to work and to deliver content under tight deadlines
Ability to work independently
Knowledge of Microsoft Office applications (i.e. Word, Excel, Outlook, PowerPoint, etc.)

Responsibilities

Evaluate equipment, components, and software for use by PRMI employees
Interface with vendors as necessary
Configure and maintain network devices, computer hardware, operating systems, and associated services
Participate in developing plans, schedules, and requirements for the deployment and lifecycle of computer systems
Work with users to analyze their requirements
Provide technical support of workstations and laptops and technical guidance for PRMI employees
Procure supplies, IT equipment and services from outside sources through new contracts, competitive bids or existing contracts
Plan and coordinate time and delivery of purchases
Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies, as well as determining availability of funds
Identify and maintain lists of vendors and sources of supply for goods and services
Review, evaluate, verify, and process invoices and prepare payment requests
Work with the Accounting Dept’s Asset Manager to update the inventory listing of property and conduct inventory reconciliations
Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities as well as the reputation and history
Prepare specifications, solicitations, and requests for qualifications/proposals; research products and equipment; prepare product/equipment specifications
Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts
Negotiate with vendors for the best price over contracted services and purchases
Coordinate with selected vendors on supply and delivery of purchased items
Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts
Recommend cyclical replacement of accountable property
Manage the recovery process of all assets sent to branches which are shut down