IT Accounts Payable Specialist (Executive I)

State of Illinois•Springfield, IL

1d•Onsite

About The Position

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as an IT Accounts Payable Specialist, organizing, executing, controlling and evaluating the goals, objectives, and operation of the IT Accounts Payable Unit. In this role, you will analyze, recommend, implement, and modify current processing procedures of the Invoice Verification Program to ensure accurate review, validation, and payment of vendor bills related to IT services, equipment, and associated charges. Additionally, this position will analyze and review prepared obligation documents, ensuring compliance with procurement policies, contractual services agreements, and proper account codes established by the Comptroller’s Office. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team! As a State of Illinois employee, you receive a comprehensive benefits package including:• Competitive Group Insurance benefits including health, life, dental and vision plans• Flexible work schedules (when available and dependent upon position)• 10 -25 days of paid vacation time annually (10 days for first year of state employment)• 12 days of paid sick time annually which carryover year to year• 3 paid personal business days per year• 13-14 paid holidays per year dependent on election years• 12 weeks of paid parental leave• Pension plan through the State Employees Retirement System• Deferred Compensation Program – voluntary supplemental retirement plan• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
Requires one (1) year of professional administrative experience in a public or business organization.
Requires one (1) year of professional experience conducting IT or Telecom Accounts Payable processing utilizing enterprise resource planning (ERP) financial systems such as SAP system.
Requires one (1) year of professional experience performing research, analysis, and reconciliation of vendor IT service, equipment, and related charges against contact specifications and procurement policies.
Requires one (1) year of professional experience conducting Accounts Payable operations and state procurement policies, including experience using BidBuy and SAMS procurement and accounting systems.
Requires one (1) year of professional experience supporting IT related procurement activities including reviewing, validating, and tracking purchase orders, obligations, and vendor invoices.

Nice To Haves

One (1) year of professional experience conducting IT or Telecom Accounts Payable processing utilizing the SAP system, or a similar enterprise resource planning (ERP) financial system.
One (1) year of professional experience performing research, analysis, and reconciliation of vendor IT service, equipment, and related charges against contact specifications and procurement policies.
One (1) year of professional experience conducting Accounts Payable operations and state procurement policies, including experience using BidBuy, SAMS, or comparable procurement and accounting systems.
One (1) year of professional experience supporting IT related procurement activities including reviewing, validating, and tracking purchase orders, obligations, and vendor invoices.
One (1) year of professional experience with Statewide Accounting Management Systems (SAMS) or a similar system processes and procedures.
One (1) year of professional experience adapting to new processes, systems, and policy changes in a dynamic IT and financial operations environment.
Ability to develop, refine, and implement invoice processing procedures or workflow improvements for accounts payable operations.
Ability to analyze financial data, billing records, and vendor contracts logically and exercise sound judgment in resolving operational or procedural discrepancies.
Ability to develop and maintain cooperative working relationships with technical teams, fiscal staff, vendors, and agency management.
Demonstrated verbal and written communication skills to clearly convey technical and financial information to both technical and non-technical audiences

Responsibilities

Under direction, serves as a IT Accounts Payable Specialist for the Department of Innovation & Technology (DoIT), organizing, planning, executing, controlling and evaluating the goals, objectives, and operation of the IT Accounts Payable Unit and performing fiscal analysis, review, and verification of complex changes for the State of Illinois’ IT services, equipment, and related purchases.
Analyzes, recommends, implements, and modifies current processing procedures of the Invoice Verification Program to ensure accurate review, validation, and payment of vendor bills related to IT services, equipment, and associated charges.
Analyzes and reviews prepared obligation documents, ensuring compliance with procurement policies, contractual services agreements, and proper account codes established by the Comptroller’s Office.
Develops, evaluates, and recommends procedures to enhance verification systems and processes for resolution of complex billing/payment and inventory issues and performs technical research for the IT Accounts Payable Manager into the automation of invoice verification activities.
Reviews and approves IT and related payments by performing a thorough, detailed pre-audit to ensure accuracy and compliance with various inventory and billing systems as well as agency contracts, fiscal standards, and procedures.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans
Flexible work schedules (when available and dependent upon position)
10 -25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carryover year to year
3 paid personal business days per year
13-14 paid holidays per year dependent on election years
12 weeks of paid parental leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility