IP Support Specialist
About The Position
This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an IP Support Specialist to join our team in our New York or Washington D.C. offices. This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices. This position provides assistance with patent and trademark related work on a task basis, and is part of a team that provides administrative support to the patent and trademark groups. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will: Prepare legal documents for filing with the USPTO, including: Declarations, Assignments, Powers of Attorney, Responses to Missing Parts, Amendments, ADSs, Requests for Correction of Filing Receipt, and Certificates of Correction Assist attorneys, paralegals, and other administrative staff with assigned tasks, which may include: processing invoices and expenses, opening matters, scheduling meetings, mailing letters and packages, DocuSign requests, mailing client invoices, organizing files, time entry, and other projects as assigned Maintain electronic files in accordance with client and department protocols Proofread Filing Receipts, Notices of Publication, Issue Notifications, Letters Patent, Registration Certificates, and other official documents to verify accuracy of information Assist with file intakes and other projects as needed Assist with routine correspondence and client reporting letters Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocol, enter and release time promptly in compliance with firm's announced deadlines
Requirements
- Bachelor’s degree is preferred or combination of work experience and education equivalent
- 1+ years of prior USPTO eFiling experience is preferred
- Self-starter with a high degree of attention to detail
- Ability and willingness to learn new programs and program updates
- Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
- Ability to prioritize tasks and to complete projects with minimal supervision
- Ability to accurately type 50+ wpm
- Basic knowledge of Microsoft Office products
- Ability to express self effectively, both orally and in writing
- Excellent grammar and proofreading skills
- A highly professional demeanor and appearance
- Ability to follow client confidentiality guidelines
- At least one year experience in a professional office preferred
Responsibilities
- Prepare legal documents for filing with the USPTO, including: Declarations, Assignments, Powers of Attorney, Responses to Missing Parts, Amendments, ADSs, Requests for Correction of Filing Receipt, and Certificates of Correction
- Assist attorneys, paralegals, and other administrative staff with assigned tasks, which may include: processing invoices and expenses, opening matters, scheduling meetings, mailing letters and packages, DocuSign requests, mailing client invoices, organizing files, time entry, and other projects as assigned
- Maintain electronic files in accordance with client and department protocols
- Proofread Filing Receipts, Notices of Publication, Issue Notifications, Letters Patent, Registration Certificates, and other official documents to verify accuracy of information
- Assist with file intakes and other projects as needed
- Assist with routine correspondence and client reporting letters
- Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocol, enter and release time promptly in compliance with firm's announced deadlines
Benefits
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
- Full time employees may be eligible for a bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program.
- Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.
- Commuter and Transit programs are also available.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
