Invoicing Support

DH Pace • Olathe, KS

80d

About The Position

DH Pace Company is a distribution, construction and service organization offering a complete range of door and door related products and commercial security products. The company is privately owned and has been in operation over 95 years! We have 50+ US offices in 24 states with 2024 company-wide sales over $1 billion. Our mission is to enhance the communities we serve by improving the safety, convenience, and aesthetics of the buildings where we live, work, and play. Our foundation of values represents who we are and what we stand for. Values are never situational or circumstantial, they are always and forever. Our core values are R.I.S.E. Respect, Integrity, Service, and Excellence. DH Pace Company, Inc. aspires to hire Invoicing Support for our growing team in Olathe, KS! This person will perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization.

Requirements

• Some accounting, bookkeeping, ERP/CRM experience preferred.
• Proficient computer skills; Outlook, Excel, Word, ERP, data management.
• Strong attention to detail.
• Possess excellent assessment and problem-solving skills.
• Ability to multi-task and work efficiently in a fast-paced work environment.
• Representing the company in a professional manner with excellent customer service skills.
• Good verbal/written communication and interpersonal skills and the ability to effectively collaborate with supervisors, co-workers, and other personnel.
• Previous experience in billing, finance, accounts payable, or administrative positions is preferred.

Responsibilities

• Perform administrative and support activities for the sales and service departments, such as answering phones and assisting walk-in customers in the showroom.
• Assist the department managers in day-to-day activities and paperwork.
• Enter sales leads and service requests.
• Complete all billing related processes and requirements for sales and service orders.
• Ensure that all parts and labor are costed and invoiced correctly on each job ticket, enter adjustments if required, and check that special requirements are followed.
• Track jobs for billing balance and seek resolution.
• Participate in weekly departmental meetings to ensure orders are being processed and proceeding in a timely manner.
• Maintain electronic billing folders and meet all monthly cutoff billing dates.
• Review and analyze monthly reports, identify errors/trends, and research for resolutions.
• General administrative duties to include answering telephone calls, receiving, and directing visitors, showroom sales, bank deposits, utilizing various software systems, ordering supplies, filing, scanning, and faxing.
• Other responsibilities as assigned.

Benefits

• Medical, dental, and vision options: Available on the 1st day of the month following your start date!
• Paid time off plan: 13 days accrued annually during your 1st year; 16 days accrued during your 2nd year!
• Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day.
• Floating Holidays: Up to 2 floating holidays per year.
• Competitive compensation: Including annual performance evaluations!
• 401k retirement plan: Including an employer match!
• Company paid: Life insurance, short-term disability, & long-term disability and more!

What This Job Offers

• Industry: Building Material and Garden Equipment and Supplies Dealers