Invoicing Clerk

Custom Computer Specialists • Hauppauge, NY

8h • $55,000 - $65,000

About The Position

The Invoicing Clerk will play a critical role in ensuring accurate and timely processing of service sales orders and invoices within our National Accounts division. This position involves maintaining precise records, coordinating with program leads and accounting teams, and supporting administrative functions that keep our operations running smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with multiple priorities.

Requirements

• Previous experience in data entry, billing, or invoicing preferred.
• Proficiency in Microsoft Excel; experience with NetSuite is preferred but not required.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Associates degree or equivalent required.

Nice To Haves

• Experience with “Milestone” construction integration services billing.
• Familiarity with NetSuite databases.
• Experience using CRM or ERP systems.

Responsibilities

• Accurately enter all new Service Sales Orders into the accounting system.
• Verify monthly invoicing with Program Leads to ensure timely processing for month-end.
• Maintain and update records in spreadsheets or databases.
• Update the internal Project Management Tracking Database with corresponding Sales Order and Invoice numbers.
• Communicate with program leads and accounting to resolve any sales order or invoice discrepancies.
• Assist with additional administrative duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees