Invoicing Analyst

Linguava Interpreters•Portland, OR

9h•Hybrid

About The Position

The Invoicing Analyst is responsible for delivering accurate, compliant, and timely client billing that directly supports Linguava’s financial integrity and service excellence. This role ensures invoices reflect correct contract terms, pricing, and service details while adhering to HIPAA requirements and internal billing controls. Success in this position is measured by accuracy of billed revenue, reduction of billing discrepancies, timeliness of billing cycles, and the ability to interpret and apply complex contract language. The Invoicing Analyst strengthens revenue operations by improving billing workflows, preventing errors before they reach the client, and supporting informed financial decision-making across departments.

Requirements

Bachelor’s degree in Accounting, Finance, or Business Administration is strongly preferred; however, equivalent work experience or a combination of education and experience will be considered.
2+ years of client facing billing and invoice preparation experience
Proven ability to interpret contract language, rate tables, pricing agreements, and service-based billing requirements
Proven experience in providing above and beyond customer service when assisting clients with billing inquiries
Experience resolving billing discrepancies under tight deadlines
Demonstrated ability to take initiative, exercise sound judgment, and go beyond routine task execution
Advanced proficiency in Microsoft Excel
Familiar with Quickbooks online or similar accounting software
Cloud productivity suites for communication, collaboration, and document management
Ability to sit or stand at a computer for extended periods and occasionally lift up to 15 lbs
Ability to analyze information, manage competing priorities, and make timely, thoughtful decisions
Close vision required for computer use and for reviewing proposals, contracts, and dashboards
Frequent verbal communication in meetings and video calls, and clear written communication skills

Responsibilities

Ensure Revenue Accuracy & Integrity
Deliver accurate, contract-compliant invoices by validating customer details, service data, rate tables, and contractual terms before submission.
Maintain a consistently low error rate by identifying discrepancies early in the billing process and preventing downstream corrections.
Prepare monthly revenue accruals aligned with accounting policies, ensuring revenue is recognized correctly and consistently.
Minimize Billing Discrepancies & Improve Cycle Efficiency
Reduce client disputes by performing proactive audits of service logs, rate structures, and contract requirements.
Resolve billing issues promptly using structured research, documentation, and collaboration with internal teams.
Maintain documentation that supports a clear audit trail for internal controls and compliance.
Strengthen Billing Processes & Operational Performance
Identify recurring billing issues, workflow gaps, or system limitations and recommend process improvements.
Participate in testing or implementation of system updates, billing enhancements, and reporting improvements.
Maintain HIPAA compliance in all billing practices, ensuring secure handling of PHI and sensitive client information.
Support Internal Teams & Client Communication
Provide accurate, timely responses to billing inquiries with appropriate supporting data.
Collaborate with Client Relations and Scheduling to ensure billing reflects true service delivery and contract obligations.
Contribute to special projects that improve departmental accuracy, transparency, and reporting