Invoice Processing Specialist

Defense Holdings, Inc.•Chicago, IL

1d•Hybrid

About The Position

Defense Holdings, Inc. (DHi) is seeking an Invoice Processing Specialist to review, validate, and process invoices for clients, ensuring accuracy and compliance with company and client standards. The ideal candidate will maintain organized invoice records, resolve discrepancies, and support timely financial reporting. This role requires careful attention to detail, strong organizational skills, and proficiency in accounting or billing software.

Requirements

Associate or Bachelor’s degree in Accounting, Finance, or related field.
1–2 years of experience in invoice processing, accounts payable, or billing.
Proficiency in Microsoft Office Suite, including Excel and Outlook.
Strong attention to detail, analytical thinking, and organizational skills.
Ability to manage confidential financial and client information responsibly.

Nice To Haves

Experience with ERP systems, accounting software, or automated billing tools.
Familiarity with government contracting or defense client invoicing procedures.
Knowledge of compliance and auditing standards.

Responsibilities

Review incoming invoices for accuracy, completeness, and compliance with company and client policies.
Enter invoice data into financial systems and ensure proper account coding.
Reconcile discrepancies between invoices and supporting documentation.
Coordinate with clients, internal teams, and vendors to resolve billing issues.
Maintain organized, up-to-date invoice records for audit readiness.
Assist in preparing invoice-related reports for management and finance teams.
Support month-end and year-end closing activities.
Ensure all processes comply with internal controls and external regulations.
Work with finance, client services, and project teams to verify invoice accuracy.
Support leadership in streamlining invoice processing workflows.
Participate in cross-departmental meetings to update status and report issues.