Inventory & Property Associate II Supervisor

State of Maine•Augusta, ME

22h•$19 - $27

About The Position

This is a classification in the Inventory & Property Management Job Family. Positions in this job family perform inventory and property management actions related to ordering, procuring, storing, distributing, and/or disposing of inventory and/or property. This job family is distinguished by its role in managing public property. This is complex inventory and property management support services requiring a solid knowledge of inventory and property management principles and techniques. Positions in this classification provide office and administrative support work involving the examination, procurement, display, promotion, sale, and/or distribution of public wares and/or property. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. In addition, positions in this classification require the operation of commercial vehicles and coordination of logistics and scheduling through electronic systems. The position will assist with the onboarding, implementation, and ongoing use of an enterprise inventory management system. Supervisor positions are those responsible for supervising subordinates and conducting formal performance appraisals of one or more employees.

Requirements

Training, education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of inventory and property management principles and practices to perform complex work in procuring or selling public wares or property and 2) the ability to use independent decision making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.
Ability to drive car or light delivery truck may be required.
Ability to perform work requiring lifting and/or physical exertion may be required.
Knowledge of inventory display methods and practices.
Knowledge of bookkeeping principles and practices.
Knowledge of modern office methods and procedures.
Knowledge of spelling, punctuation, grammar, and business English.
Ability to query for information.
Ability to make intermediate mathematical calculations.
Ability to query for information.
Ability to type varied routine business correspondence from draft or original source documents to revised or final form.
Ability to organize computerized and/or manual files.
Ability to effectively oversee the receipt, transport, storage, and/or display of inventory.
Ability to repair, service, clean, and/or maintain applicable equipment as required.
Ability to effectively resolve problems.
Ability to exercise good judgment in appraising situations and making decisions/recommendations.
Ability to provide ongoing leadership for a work team.
Ability to confer with supervisor on performance appraisals of work team members.
Knowledge of supervisory principles, methods, and techniques.
Knowledge of interviewing principles and techniques.
Knowledge of the principles of organization.
Knowledge of teamwork principles and strategies.
Ability to work with timelines and schedules.
Ability to listen to and understand information and ideas presented.
Ability to use discretion and judgment in dispensing information.
Ability to plan, assign, instruct, review, and monitor the work of support staff.
Ability to effectively schedule the work.
Ability to instruct others and plan, prioritize, and assign work.
Ability to maintain confidentiality.
Ability to understand and implement complex oral and written instructions.
Ability to conduct research, gather information, and analyze results to reach a conclusion and/or make recommendations.
Ability to initiate, coordinate, implement, and evaluate administrative activities.
Ability to coordinate and integrate the work activities and resources of several projects and/or operational pieces.
Ability to effectively interact with others of widely divergent backgrounds, interests, and viewpoints.
Knowledge of Maine Performance Management and Appraisal System.
Knowledge of Civil Service system.
Knowledge of applicable collective bargaining agreements.
Knowledge of human resource laws, polices, and practices.
Ability to accomplish the quality/quantity of work within set expectations.
Ability to exercise good judgment in appraising situations and making decisions/recommendations.
Ability to effectively delegate work as appropriate.
Ability to develop and recommend operational improvements.
Ability to effectively coach employees and conduct performance appraisals.
Ability to adapt processes/procedures to meet new and/or changing work requirements.
Ability to establish operational priorities, procedures, and quality assurance mechanisms.
Ability to coordinate and integrate work objectives among several projects and/or operational units.
Ability to effectively plan and adjust work operations to meet planned and unexpected change.
Ability to understand and promote management goals as they affect day-day and long term operations.
Ability to analyze personnel, operational and organizational issues and problems and develop timely and economical solutions.

Nice To Haves

Forklift experience and/or certification is preferred.

Responsibilities

Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
Conduct on-site visits to examine, select, acquire, and transport inventory.
Operate State-owned commercial vehicles, including box trucks, in compliance with CDL requirements and applicable safety regulations.
Operate applicable warehouse and/or stockroom equipment such as hydraulic and electric pallet jacks.
Oversee and/or assist in receipt, transport, verification, staging, and disposition of surplus, warehouse, and/or stockroom inventory.
Merchandise, tag, and price inventory/property.
Assign quote, bid, and purchase order numbers, and add bid quotations by separate costs.
Use a computerized inventory management system to receive, track, manage, and dispose of inventory and property.
Assist with system onboarding, testing, data entry, and process alignment related to the deployment of an enterprise inventory management system.
Type varied routine business correspondence such as letters, reports, contracts, vouchers, and agendas from draft or original source documents to revised or final form.
Use Microsoft Outlook to manage scheduling, coordinate pickups and deliveries, and communicate across multiple email accounts and shared calendars.
Organize computerized and/or manual files.
Query for data via telephone, computer, and/or written or oral communication.
Repair, service, clean, and/or maintain issued materials and equipment.
May provide ongoing leadership for a work team with responsibility to schedule, instruct, assign, review, and monitor the work.
May confer with supervisor on performance appraisals of work team members.
Evaluate employee performance in accordance with State of Maine Performance Management and Appraisal System.
Coach employees in meeting performance standards.
Discuss employee complaints or grievances and determine course of action in accordance with applicable policy.
Initiate, recommend, and/or make hiring, disciplinary, and termination actions.
Participate in interviewing, selecting, orienting, training, and instructing new employees.
Plan, assign, instruct, review, and monitor the work of support staff.
Set and adjust employee work schedules.
Ensure and monitor employee occupational health and safety.
Develop and recommend work methods and administrative policies and procedures to improve existing work practices.
Oversee and monitor effective and efficient core operations of the operational unit or units.
Establish work objectives and assess progress.
Adapt processes and procedures to meet new and/or changing work requirements.
Establish operational priorities, procedures, and quality assurance mechanisms.
Initiate, coordinate, implement, and evaluate administrative activities.
Coordinate work with external operational units and programs to enhance efficiency and achievement of operational goals.
Adjust program and work operations and objectives to meet planned and unexpected change.
Analyze personnel, operational, and organizational issues and problems and develop timely and economical solutions.
Advise superiors regarding the work and operations and act as troubleshooter.
Implement and comply with human resource laws, policies, procedures, and practices, including recruitment, employment, position classification, performance appraisals, training, discipline, contract administration, information security, confidentiality, and employee safety to ensure fair and equal treatment of personnel.

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.