Inventory Management Specialist

Great Plains Tribal Chairmen's Health Board•Rapid City, SD

About The Position

This position is responsible for the inventory and management of supplies, and equipment for the Great Plains Tribal Leader Health Board (GPTLHB), including the Oyate Health Center (OHC). Essential Functions: Conducts and maintains an accurate accounting and reporting system for property. Responsible for the development, operation, installation, and evaluation of systems for the effective control of property at Oyate Health Services. Conduct an annual equipment inventory. Compile information relating to the loss, damage, or destruction of organization-owned property. Research records for determination of property that has become obsolete or excess to the needs of the organization and offer recommendations for its use. Prepares documentation for property transfer. Responsible for stock replenishment. Responsible for investigating discrepancies resulting from shipment errors. Contact suppliers, carriers, and other OHC departments to investigate discrepancies to determine the cause and correct stock levels and records. Arrange vendor authorization of returns. Expedite the delivery of urgently needed items through correspondence or phone calls. Responsible for maintaining surveillance of outdated items and consulting with departments to determine disposition prior to the expiration date. Responsible for review and receipt of all incoming purchases by ensuring completeness and accuracy from the purchase order. Responsible for participating in the planning and determining the current and future supply requirements to meet customer needs.

Requirements

Participates in Core Connections training and applies GPTLHB Core Connections concepts and practices in their work.
Familiarity and/or experience working with American Indian populations and respect for and knowledge of traditional, cultural and spiritual practices of diverse American Indian communities, as well as an ability to work with other culturally and ethnically diverse populations.
Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities.
Possess the ability to resolve issues with other departments and coworkers without direct supervision.
Able to exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment.
Ability to maintain a flexible work schedule, including evenings, weekends and overnight or extended travel as necessary.
Ability to effectively present information in one-on-one and small group situations to community members, consumers and other employees of the organization.
Proficiency with computer programs (Word, Excel, PowerPoint) and other Internet technologies.
Valid driver s license must be kept current, and certificates, credentials or licenses must be kept current and consistent with regulations required by applicable federal, state and/or grant regulations.
Bachelor s degree and one (1) year of experience, or associate s degree and three (3) years experience, or high school diploma or GED and five (5) years of progressively responsible experience.
This position requires post-secondary education and/or experience. Individuals must have applicable education and/or experience applying an extensive body of rules, procedures, or operations to perform a wide variety of interrelated or nonstandard procedural assignments and resolve a wide range of problems or to apply standard procedures in a technical field to perform such work as adapting equipment (requires consideration of the functioning characteristics of equipment), interpreting results of tests based on previous experience and observations (rather than directly reading instruments or other measures), or extracting information from various sources (requires considering the applicability of the information and the characteristics and quality of the sources).
Native American/American Indian Preference in hiring will be applied as defined in title 25 usc 44-46 &474.
Employment is contingent upon the outcome of all required criminal background checks and pre-employment drug screen.
Compliance with our Employee Health Procedure is a condition of employment. You are required to agree that you will comply with all job-related employee health screening and immunizations prior to your first day of employment. Jobs require that you have documentation that you have completed the following immunizations prior to your first day of employment: MMR (Measles, Mumps and Rubella, Varicella (Chicken Pox), Hepatitis B, Influenza, T-dap (Tetanus - Diphtheria - Pertussis), and COVID-19 vaccination is required .

Responsibilities

Conducts and maintains an accurate accounting and reporting system for property.
Responsible for the development, operation, installation, and evaluation of systems for the effective control of property at Oyate Health Services.
Conduct an annual equipment inventory.
Compile information relating to the loss, damage, or destruction of organization-owned property.
Research records for determination of property that has become obsolete or excess to the needs of the organization and offer recommendations for its use.
Prepares documentation for property transfer.
Responsible for stock replenishment.
Responsible for investigating discrepancies resulting from shipment errors.
Contact suppliers, carriers, and other OHC departments to investigate discrepancies to determine the cause and correct stock levels and records.
Arrange vendor authorization of returns.
Expedite the delivery of urgently needed items through correspondence or phone calls.
Responsible for maintaining surveillance of outdated items and consulting with departments to determine disposition prior to the expiration date.
Responsible for review and receipt of all incoming purchases by ensuring completeness and accuracy from the purchase order.
Responsible for participating in the planning and determining the current and future supply requirements to meet customer needs.