Inventory & Maintenance Coordinator
About The Position
Are you someone who enjoys a steady, routine workday where organization and consistency matter? We’re partnering with a mission-driven nonprofit seeking a Maintenance Operations Assistant to support daily maintenance operations, parts ordering, billing, inventory, and vendor communication within their transportation division. In this role, you’ll thrive if you prefer structured workflows, clear processes, and work that keeps operations running smoothly behind the scenes. What You’ll Be Doing Coordinate vendor payments, reconcile pricing discrepancies, and track invoices Enter maintenance work orders into the EAM system and generate/schedule daily PMI tasks Order, receive, and stock parts; maintain inventory and update pricing records Create customer invoices and month-end statements, verify accuracy, and manage billing files Monitor the maintenance budget and assist with resolving discrepancies Initiate and track warranty claims, coordinate returns, and verify credits from vendors Provide administrative support including filing, payroll entry, supply organization, and phone support
Requirements
- Experience in bookkeeping, financial administration, office support, or parts counter operations
- Familiarity with automotive parts identification, inventory control, or purchasing
- Proficiency with Microsoft Excel, Outlook, and Word
- Strong organization skills and attention to detail
- Experience coordinating with vendors, processing payments, or managing billing
Responsibilities
- Coordinate vendor payments, reconcile pricing discrepancies, and track invoices
- Enter maintenance work orders into the EAM system and generate/schedule daily PMI tasks
- Order, receive, and stock parts; maintain inventory and update pricing records
- Create customer invoices and month-end statements, verify accuracy, and manage billing files
- Monitor the maintenance budget and assist with resolving discrepancies
- Initiate and track warranty claims, coordinate returns, and verify credits from vendors
- Provide administrative support including filing, payroll entry, supply organization, and phone support
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
