Inventory & Fulfillment Control Coordinator

Display Max • Howell, MI

6d

About The Position

The Inventory & Fulfillment Control Coordinator is responsible for maintaining real-time alignment between physical warehouse activity, inventory records, and outbound documentation in a fast-paced, multi-warehouse environment. This role serves as the single point of accountability for inventory accuracy related to receiving, material conversions, inter-warehouse transfers, and shipment finalization. The position supports multiple warehouse locations and works closely with Inventory & Strategic Planning, Procurement, Logistics, Sales, and Warehouse Operations to ensure inventory integrity and professional, accurate shipment documentation without requiring a system upgrade.

Requirements

• Inventory control or operations experience in a warehouse, distribution, manufacturing, or supply chain environment (Experience with material handling, fabrication, or dimensional products strongly preferred)
• Hands-on experience with inventory systems
• QuickBooks Desktop or similar ERP/inventory software
• Comfortable entering real-time adjustments and understanding downstream impacts
• Strong attention to detail with operational awareness
• Able to translate physical activity (cuts, substitutions, transfers) into accurate system transactions
• Experience working in a fast-paced, deadline-driven environment
• Comfortable making same-day decisions to support shipping cutoffs
• Documentation and process discipline
• Proven ability to manage paperwork, photos, and records accurately and consistently
• Cross-functional communication skills
• Able to work effectively with warehouse staff, sales, procurement, and logistics
• Basic proficiency with collaborative workflow tools
• Monday.com or similar task/order tracking platforms
• Physical presence capability
• Able to work on the warehouse floor, climb on pallets as needed for verification, and move between locations when required

Nice To Haves

• Experience with multi-location inventory management
• Familiarity with material conversions, cutting, or kitting processes
• Experience coordinating inter-warehouse transfers
• Exposure to freight documentation, packing slips, or receiving verification
• Experience supporting or preparing for system or ERP transitions
• Knowledge of warehouse documentation best practices (proof of shipment, receiving records, claim support)

Responsibilities

• Record same-day inventory adjustments in QuickBooks Desktop related to:
• Maintain and apply approved conversion rules to ensure consistency and prevent negative inventory
• Review and resolve inventory discrepancies daily
• Act as the system authority ensuring inventory always reflects physical reality
• Receive marked pick lists from warehouse staff
• Finalize inventory transactions prior to shipment
• Generate accurate packing slips reflecting actual shipped material
• Ensure packing slips and required legal/receiving documentation are attached to pallets before shipment
• Coordinate document printing and confirmation across warehouse locations
• Physically verify incoming shipments against packing slips and purchase orders
• Confirm quantities, dimensions, and visible condition
• Record or validate inventory receipts in QuickBooks Desktop
• Capture and upload receiving photos and documentation
• Flag discrepancies or damage to Procurement and Logistics for follow-up
• Coordinate inventory transfers between warehouse locations
• Ensure inventory is relieved from the shipping location and received into the destination location on the same day
• Maintain documentation for all inter-warehouse movements
• Update Monday.com to reflect transfer status and availability
• Serve as the single point of accountability for inventory in transit
• Apply or coordinate application of required pallet legal/receiving stickers
• Capture and upload pallet photos
• Maintain complete shipment documentation for internal records, customer reference, and freight claims
• Ensure documentation consistency across all outbound shipments
• Use Monday.com to track order status, exceptions, and documentation checkpoints
• Identify patterns indicating process or stocking issues and communicate findings to Inventory & Strategic Planning
• Support process documentation in preparation for future system upgrades

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed