Inventory Coordinator

City of Brenham, TX

1d

About The Position

The Inventory Coordinator is charged with the responsibility of safeguarding the City's inventory at the Central Warehouse to protect against shrink, obsolescence, and to maintain the physical structure and environment. Responsible for the perpetual inventory including a bar code system which helps controls inventory levels, accuracy of items received and issued and automates the physical counting of individual items.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Receive and issue items from inventory while adhering to automated inventory controls and procedures;
Sorts and places materials on racks, shelves, or in bins according to predetermined sequence such as size, type, style, color, or product code. Marks materials with identifying information;
Maintains the overall organization and appearance of the warehouse, paying special attention to stock rotation, par levels and shelving arrangement, to protect against shrink, obsolescence, and to maintain the physical structure and environment;
Mains sufficient stock levels, and prepares purchase orders to reorder inventory items when needed;
Operational responsibility for the computerized perpetual inventory system which includes an electronic bar code system, docking stations, label printing, management reporting and uploading of transaction to the City's accounting system(s);
Maintains and updates departmental databases related to work orders and minimum material standards;
Works with department superintendents to pre-order materials for capital projects;
Obtains competitive quotes, maintains various purchasing files, enters purchase orders, and coordinates meetings with vendors;
Maintains internal controls in all areas supervised; adheres to segregation of duties; and makes recommendations for improvements as necessary;
Promotes positive relationship with all City departments and maintains effective working relationships with City personnel;
Delivers products to City departments;
Oversees the sale and/or removal of assets through liquidation services such as GovDeals;
Coordinates and schedules annual warehouse inventory count in connection with City's annual audit, and
Coordinates daily operational duties for the Part Time Central Warehouse Attendant.
Supervisory Responsibilities
This position does not have supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• High school graduation or its equivalent required and Associates degree preferred
• Governmental purchasing experience preferred
• computerized perpetual inventory system and bar code inventory management experience required
• Governmental purchasing laws, rules regulations and procedures, especially as they apply to municipalities
• management principles
• inventory management and controls
• budgeting principles and procedures
• computers
• standard office practices and procedures
• Operate computers, including word processing and spreadsheet software
• establish and maintain effective working relationships with vendors and city personnel
• excellent interpersonal and communication skills, both verbal and written
• read and understand manuals, policies, and other documents
• Valid Texas driver's license

Nice To Haves

• Governmental purchasing experience preferred
• Associates degree preferred

Responsibilities

• Receive and issue items from inventory while adhering to automated inventory controls and procedures
• Sorts and places materials on racks, shelves, or in bins according to predetermined sequence such as size, type, style, color, or product code. Marks materials with identifying information
• Maintains the overall organization and appearance of the warehouse, paying special attention to stock rotation, par levels and shelving arrangement, to protect against shrink, obsolescence, and to maintain the physical structure and environment
• Maintains sufficient stock levels, and prepares purchase orders to reorder inventory items when needed
• Operational responsibility for the computerized perpetual inventory system which includes an electronic bar code system, docking stations, label printing, management reporting and uploading of transaction to the City's accounting system(s)
• Maintains and updates departmental databases related to work orders and minimum material standards
• Works with department superintendents to pre-order materials for capital projects
• Obtains competitive quotes, maintains various purchasing files, enters purchase orders, and coordinates meetings with vendors
• Maintains internal controls in all areas supervised; adheres to segregation of duties; and makes recommendations for improvements as necessary
• Promotes positive relationship with all City departments and maintains effective working relationships with City personnel
• Delivers products to City departments
• Oversees the sale and/or removal of assets through liquidation services such as GovDeals
• Coordinates and schedules annual warehouse inventory count in connection with City's annual audit
• Coordinates daily operational duties for the Part Time Central Warehouse Attendant

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees