Inventory Control Specialist

State of Maryland•Howard, MD

About The Position

This position will be responsible for receiving, accounting, and accurate recording of capital equipment, tracking movement of inventory, inventory reconciliation and preparation of excess property disposal, and missing and stolen reports in accordance with State laws, regulations, standards and procedures, and Department of General Services Inventory Control Manual.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Four years of experience in the disposal of surplus equipment, materials and supplies.
Candidates may substitute education at an accredited college or university may be substituted at the rate of 30 credit hours for each year of experience, for up to 2 years of the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Supply and Logistics classifications or Supply and Materials Control and Management specialty codes in the supply field of work on a year-for-year basis for the required experience.
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Nice To Haves

Knowledge and/or experience with the State of Maryland Department of General Services / Maryland State Police policies and standards for the collection of capital equipment property and inventories.
Experience at a large, high-volume facility receiving, accounting for and accurately recording capital equipment to include tracking the movement and reconciliation of inventory.
Experience using the State of Maryland’s Financial Management Information System (FMIS) and other proprietary inventory databases, including material handling and the use of barcoding and barcode scanning equipment.

Responsibilities

Collects the annual capital equipment inventories submitted by the barracks/locations to the Department Property Section via electronic devices, such as, scanned and or Excel worksheet reports to ensure compliance with submission due dates and all applicable policies and standards required by the Department of General Services and/or the Department of the Maryland State Police.
Verifies the annual capital equipment inventories received in the Department Property Section for accuracy and completeness.
Identify any incomplete or insufficient annual capital inventory reports and return them to the Accountable Property Officers with explanations and request corrected reports within set time.
Maintains and updates the master inventory database inventory records system using the MSP Form 195s, and MSP Form 119s received from the barracks/locations in reference to acquisitions, transfers, and disposals.
Reconciles the master inventory detail database inventory records to the annual inventory records submitted by the barracks/locations and issues exception reports to resolve any discrepancies.
Instructs and/or trains, and a resource to the MSP Accountable Officers for all locations on the proper handling and procedures on documenting the physical annual capital equipment inventory.
Receives capital equipment and complete the capital equipment entries into the master inventory database and the Fiscal Management Information System (FMIS).
Compare packing slips with purchase orders, and review packing slips to ensure they are complete and accurate.
Resolves any discrepancies. Barcode and package capital equipment after verification of an accurate shipment.
Notifies the requester to pick up capital equipment and ensures the requisition is signed by the receiving party.
Maintains records related to receipt, issuance, and control of capital equipment.
Catalog and maintain electronic copies of all requisitions, invoices, and packing slips for all purchase orders and credit card orders.
Serves as the Alternate Department Property Officer as defined by the Department of General Services.
Responsible for all State property acquisitions and disposals in the absence of the Department Property Officer.
Initiates and implements internal inventory control procedures and makes recommendations for improvements.
Coordinates and initiates action to take physical inventories of capital equipment.
Maintains inventory records for fixed assets.
Receives and assesses Excess Property Declarations from the Property Unit. (Determines is the excess property is needed by the Department, the accuracy of the declaration, and forwards declarations when property is no longer needed).
Reports missing and stolen property in accordance with DGS policies and procedures.
Reconciles physical inventories to inventory records.
Reconciles inventory records to the control account.
Verifies reconciliation of individual inventory records with physical counts by random sampling.
Certifies completeness and accuracy of the Department's physical inventories.
Ensures the completion of the Department's Annual Inventory Report.
Assists Department Property Officer/Command Staff to update and prepare all required reports to administer the inventory program, and any other duties and/or tasks as assigned.
Attend all mandatory trainings and seminars required to perform essential job functions.