Automotive Office Assistant (18115)
About The Position
Complete daily inventory to update sold notices, rollbacks and switches. Compile daily exception report to make sure inventory is at a 100% accounted for. Maintain all inventory jackets including MSOs and titles, including weekly inventory of MSOs and titles. Research and request items that are not accounted for from other locations. Review invoice/MSRP/ACV reports as received making sure any missing items are scanned into the appropriate folders, that same day. Issue floorplan checks from the 3-Day Temporary Registration Report. Prepare posting daily fundings and assist with processing wholesale deals (if assigned). Assist DMV clerk with issuing refund checks to customers for excess license fees (if assigned). Provide filing and receptionist duties as needed. Scan invoices/MSRP to the appropriate person(s) for purchasing. View the inventory on RV Point daily to resolve all discrepancies or misspellings on sales code, color, fuel code (if motor home), footage (on used), body size and order numbers. Using the Transportation Log update daily transportation moves to and from each location. Transfer jackets & DMV packets to appropriate locations as units are moved. Print stock sheets every Friday or as requested by Sales Manager for sales personnel. Packages inventory and other files as needed for relocation. Collaborate with management to identify and communicate discrepancies. Communicate effectively with other departments via phone and email. Provide coverage and/or assistance for other accounting staff when needed. Assist with month-end closing procedures. Purchase New Units into current accounting software systems (Tucson office only). Provide back-up for audit upon request. Other duties as assigned.
Requirements
- High School diploma or equivalent certificate.
- Knowledge of automotive accounting; understanding of debits and credits.
- Basic computer and math skills.
- General knowledge of Excel, internet applications and ERP systems.
- Utilizes problem solving skills for business related issues and works proactively to find solutions.
- Follows a systematic method of performing tasks while staying organized.
- Pays attention to the minute details of the task you are performing.
- Accepts accountability and responsibility for his/ her actions.
- Communicates effectively in writing and speaking.
- Acts truthfully and with integrity in the workplace.
- Ability to adapt to new processes and make adjustments as needed.
- Understands deadlines and applies the appropriate sense of urgency to all tasks.
- Dependable and trustworthy.
- Acts calmly and with patience if/when under stress and strain, and not being hasty or impetuous.
- Exhibits a pleasant and friendly demeanor toward others.
Responsibilities
- Complete daily inventory to update sold notices, rollbacks and switches.
- Compile daily exception report to make sure inventory is at a 100% accounted for.
- Maintain all inventory jackets including MSOs and titles, including weekly inventory of MSOs and titles. Research and request items that are not accounted for from other locations.
- Review invoice/MSRP/ACV reports as received making sure any missing items are scanned into the appropriate folders, that same day.
- Issue floorplan checks from the 3-Day Temporary Registration Report.
- Prepare posting daily fundings and assist with processing wholesale deals (if assigned).
- Assist DMV clerk with issuing refund checks to customers for excess license fees (if assigned).
- Provide filing and receptionist duties as needed.
- Scan invoices/MSRP to the appropriate person(s) for purchasing.
- View the inventory on RV Point daily to resolve all discrepancies or misspellings on sales code, color, fuel code (if motor home), footage (on used), body size and order numbers.
- Using the Transportation Log update daily transportation moves to and from each location.
- Transfer jackets & DMV packets to appropriate locations as units are moved.
- Print stock sheets every Friday or as requested by Sales Manager for sales personnel.
- Packages inventory and other files as needed for relocation.
- Collaborate with management to identify and communicate discrepancies.
- Communicate effectively with other departments via phone and email.
- Provide coverage and/or assistance for other accounting staff when needed.
- Assist with month-end closing procedures.
- Purchase New Units into current accounting software systems (Tucson office only).
- Provide back-up for audit upon request.
- Other duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
251-500 employees
