Inventory and Materials Management Tech Part-Time

Healthier Mississippi People LLC • Canton, MS

48d

About The Position

Job Summary: Review and approve or reject requisitions in Workday for all hospitals, clinics, academics, and research, in accordance with UMMC policies and procedures and MS state procurement laws, and issue purchase orders for approved requisitions. Issue all capital equipment purchase orders for the organization and collaborate with receiving and asset management for prompt delivery. Issue bill-only purchase orders, time and materials service purchase orders, and maintain and update existing Workday PO25 agreements. Provide Workday requisition center training, ongoing support, and troubleshooting for the requesters. Interact with strategic sourcing, contracts administration, and the data team to provide savings to the organization and support the Lawson item master. Generate return authorizations in Workday for goods and equipment for the organization. Investigate and resolves invoice discrepancies and vendor disputes. Request sole source and trade-in approval through the state of Mississippi's software platform magic. Utilize various core information systems such as Workday ERP system; electronic data interchange partner; GPO contracts web platforms; ECRI institute; SharePoint; magic; and med/surg, clinical lab, research, and non-acute care distributors' web platforms. Prepare spreadsheets for data uploads. Knowledge, Skills, and Abilities: Knowledge of MS procurement laws and UMMC policies and procedures. Skill in the use of computers and related software applications. Verbal and written communication skills. Skill in interacting diplomatically with persons of various educational, social, and cultural backgrounds. Troubleshooting and problem resolution skills. Ability to establish and maintain effective collaborative working relationships with requesting departments. Ability to ensure compliance with applicable procurement and organization regulations, policies, and procedures.

Requirements

• High school diploma/GED with two (2) years related experience or equivalent combination of education/experience.
• Certified Mississippi Purchasing Agent. Mississippi law requires all state purchasing agents to attend CMPA training and pass certification exam. Certification is not a job prerequisite but must be obtained within six months after hire.

Responsibilities

• Approves special requisitions for goods and services for all hospitals, clinics, and academic and research departments, in Workday requisition center, in compliance with MS state procurement laws and UMMC policies and procedures.
• Issues purchase orders for all patient care and research consumables, capital equipment, bill-only implants, office supplies, and time and material service agreements in accordance with MS state procurement laws. Verifies and documents purchase authority to satisfy audit requirements on all purchase orders.
• Advises, trains, and assists faculty, staff, and students with new and existing procurement procedures and with functionality and use of Workday requisition center. Coordinates with vendors, requesting departments, faculty, staff, and students regarding status of purchase orders, deliveries, and problem resolution. Interfaces with information systems to troubleshoot and resolve system and software problems. Collaborates with accounts payable to resolve daily PO/invoice discrepancies, ensures timely invoice payment, and resolves vendor disputes through researching GPO contracts and vendor pricing agreements, and communicating with vendors, receiving department, requesting departments, and data management team.
• Collaborates with strategic sourcing and requesting departments to provide savings to the organization and improve process flows. Collaborates with data management team to support contract, catalog, pricing, and vendor updates in the Workday item master. Submits P1S through MS department of finance for sole source approvals and trade-in approvals.
• Facilitates the return process for the organization by collecting all required documentation and issuing Lawson return authorizations and chargebacks for credit transactions.
• Maintains competency to effectively utilize core information systems, such as Workday ERP system; electronic data interchange partner; GPO contracts web platforms; ECRI institute; SharePoint; magic; and med/surg, clinical lab, research, and non-acute care distributors' web platforms; MS Excel, and other related applications required to perform buyer job duties. Maintains records and files.
• Supervise the receiving and supply clerk.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees