Inventory and Administrative Coordinator

ANIMAL CARE & CONTROL OF NYC • New York, NY

31d • Hybrid

About The Position

Animal Care Centers of NYC has an annual intake of over 20,000 animals and the veterinary service team is responsible for providing vaccinations, microchips, prophylactic treatments, medical care and surgical interventions. It takes a lot of stuff to make all of that happen. The Inventory & Administrative Coordinator is responsible for overseeing inventory management and providing essential administrative support to ensure the smooth daily operations of the medical departments across, soon to be, 5 shelters and two community-based vet centers. It’s the “make sure that nothing runs out and the wheels don’t fall off” position, critical to ensuring the medical teams have what they need to execute their life saving work. This role maintains appropriate supply levels, coordinates ordering and vendor relationships, tracks inventory usage, and supports operational and administrative workflows. The position works closely with veterinary clinical and administrative teams in both the shelter and the vet centers to promote efficiency, compliance, and continuity of care.

Requirements

• High school diploma or GED required.
• Minimum 3 years of experience in veterinary practice inventory management required.
• Valid driver’s license as travel to all 5 boroughs is required.
• Must be able to lift a minimum of 50 lbs.

Nice To Haves

• College degree in business administration or supply chain management preferred.

Responsibilities

• Support Vet Team and Practice Managers in daily, weekly, monthly and annual inventory reconciliation.
• Maintain bulk storage units at optimum supply levels.
• Quality assurance tracking.
• Advising on product selection and optimum pricing.
• Inventory Management of shelter and vet center medical departments.
• Itemize medical equipment, warranty oversight and routine equipment service and repairs.
• Maintain master inventory list to include pricing updates, backorders and discontinued items.
• Ensure on-site medical management follows inventory management policy.
• Control drug QA review.
• Provide support to the rabies surveillance team.
• Vendor, per diem, and 3rd party invoice processing.
• Track legal and regulatory compliance of medical departments.
• Fear Free certification within 30 days of hire.
• Complete other duties as assigned by supervisor.

Benefits

• ACC values work/life balance and offers a generous paid-time-off (PTO) package that includes vacation time, birthdays off, personal days and sick pay.
• We also value physical and mental health by offering a great open access Cigna medical, dental and vision insurance at a low premium to our employees as well as 401K and Pension, Life Insurance.
• We also have on-the-job training for 2-4 weeks, periodic all staff trainings to include safety, DEI, cross training, and other growth opportunities.
• Because ACC is a nonprofit, employees may be eligible for loan forgiveness, cancellation, and/or consolidation under the Public Service Loan Forgiveness program (PSLF). Created under the College Cost Reduction and Access Act of 2007, PSLF allows borrowers who work full time for nonprofits and government agencies to have their outstanding debt forgiven tax-free on Federal Direct Loans, after making 120 qualifying monthly payments under a qualifying repayment plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED