Inventory Accountant

Aston Carter • Fairfield, NJ

2d • $30 - $34 • Hybrid

About The Position

We are seeking a dedicated Inventory and Accounting Specialist to manage inventory records, process accounts payable and receivable, and ensure compliance with general ledger and month-end close procedures. This role involves managing inventory-related journal entries, participating in physical inventory counts, processing vendor invoices, and supporting sales and use tax filings.

Requirements

• 3–5 years of bookkeeping or general ledger accounting experience.
• Hands-on experience with ERP system QuickBooks Enterprise (QBE) required.
• Strong proficiency in Excel, Word, and PowerPoint.
• Experience with inventory accounting, accounts receivable, accounts payable, and month-end close.
• Strong attention to detail and ability to meet deadlines.

Nice To Haves

• Experience with SAP or similar ERP systems.
• Experience in inventory-based or distribution environments.
• Bachelor’s degree in Accounting or Finance.

Responsibilities

• Maintain accurate inventory records and reconcile inventory subledger to the general ledger.
• Record inventory receipts, adjustments, and transfers, and post inventory-related journal entries including cost of goods sold (COGS).
• Participate in physical inventory counts and conduct variance analysis.
• Process and record vendor invoices in the ERP system.
• Perform vendor statement reconciliations and resolve discrepancies.
• Prepare and process vendor payments, and maintain vendor master data and documentation.
• Prepare and issue customer invoices, apply and reconcile cash receipts, and monitor accounts receivable aging.
• Resolve billing discrepancies.
• Prepare and post journal entries including accruals, prepaids, depreciation, and inventory adjustments.
• Perform balance sheet account reconciliations.
• Assist with month-end and year-end close processes.
• Maintain audit-ready accounting documentation.
• Assist with multi-state sales and use tax filings, and maintain exemption certificates and supporting documentation.
• Prepare management reports and supporting schedules.
• Assist with audits and external accountant requests.
• Support accounting process improvements and special projects.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Mid Level