Internship - Procurement Support (New York)

UNDP•New York, NY

About The Position

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP, the global development network for the United Nations system, is present in over 170 countries and territories and is uniquely equipped to help developing countries build sustainable capacity to achieve the Sustainable Development Goals (SDGs). In support of this, UNDP offers a wide range of solutions to global, regional and national development challenges through a comprehensive knowledge network, expert practitioners and focused strategic areas of support. The Central Procurement Team (CPT), based in New York, provides procurement support services for UNDP business units by centrally coordinating all procurement transactions over $5K. It serves central bureaus within UNDP to ensure cost and time efficiency, required compliance and added value to clients. Those central bureaus identify procurement needs and make decisions, while CPT provides procurement services, guides the client through the process and decides on the best sourcing strategy. Routing procurement requests through CPT will lead to a quicker turn-around time, and a higher quality, cost effective outcome. This internship is for NY duty station.

Requirements

Students in development, business, international relations, law or related fields who are currently: i) enrolled in a graduate school programme (second university degree or equivalent, or higher); or ii) enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (iii) have graduated with a university degree and, if selected, must start the internship within one-year of graduation.
All applicants must be fluent in both written and spoken English

Nice To Haves

Working experience in procurement/finance/business administration is an asset, but not required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is an asset.
Additional UN languages are a distinct advantage.

Responsibilities

Attending CPT related meetings and taking notes thereof
Coordinating the logistics of candidates’ interviews and setups for the procurement of individual contractors
Supporting CPT buyer in preparing draft evaluation reports including technical and financial evaluation matrixes for procurement processes
Drafting contracts for new vendors and amendments of existing contracts
Assisting CPU buyers in organization of procurement processes: Requests for Quotations (RFQs), Invitations to Bid (ITBs), Requests for Proposals (RFPs), Individual Contractors (ICs), Micro purchasing and Direct Contracting
Conducting other procurement related tasks upon request.
Maintaining of the contract database
Reviewing, analyzing and updating the clients’ feedback surveys and CPT website
Supporting in the preparation of Standard Operating Procedure (SOP) documents for CPT contract management
Notifying CPT clients about upcoming contract expirations and following up on expired/archived contracts
Assisting in market research tasks for the preparation of documents prior to the launching of tenders and during the assessment of value for money
Supporting the Procurement Focal Points in preparing presentations for procurement Knowledge Sharing sessions
Supporting of future recruitment of CPT interns.